June 2007
Chapter
Representatives and BOD members checking in:
Diane Harris President, SWCG
Dawn McKechnie (Kaijugal) Fibre Fantasy Artists
of
Chip Allen VP, Middle
Jen Thompson DFWCG rep
Maggie Smith DFWCG Treasurer Observer
Denyse Hammen President Middle Tennessee Costumer's Guild
Bruce R. MacDermott ICG Treasurer
Nora Mai ICG President
Valerie Roberts Chicagoland Costumer's Guild
Jan Price VP ICG
Karen Heim Corresponding Secretary
Janice Dallas Northern Lights Rep
Ann Catelli Moderator
Henry W. Osier Rθgle Mystique des Balles et du Drap, Armed Costumers Guild
Pierre Pettinger Parliamentarian and Archivist
Frances Burns ICG Recording Secretary
Vicki Glover BRCG
Susan Smith Northern Lights Costumers' Guild, Treasurer, Alternate BOD rep
Ann Hamilton Rep, GCFCG
Marissa Wronka President/BoD Rep SouthEastern Costumers' Society
Rob Himmelsbach Treasurer, DVCG, BoD rep
Dora Buck Prez Sick Pups
ICG Treasurer Report:
I have not yet received the Bank Statements or the Newsletter expenses for May, but here are the preliminary reports for your review.
Surplus and Loss (year to date)
Income
Earned Income
Advertising 185.00
Membership 1046.00
Interest 1.42
Total Earned Income 1,232.42
Contributed Support
Archives 900.00
General 12.00
Total Contributed 912.00
Total Income 2,144.42
Expenses
Business Expenses
Awards 52.00
Bank Fees 26.00
Web Site 22.48
Total Business Exp 100.48
Member Services Expenses
Printing 303.74
Postage 106.21
Supplies 35.65
Licenses & Permits 160.00
Total Member Services 605.60
Total Expenses 706.08
Net Income 1,438.34
I will post a corrected report as soon as the newsletter bills and bank statements have been received.
Respectfully submitted.
Bruce R. MacDermott,
June 12, 2007
Board members,
We are 5 months into the year and have made several changes in membership since the budget was proposed and approved last year. The Budget and Finance Committee would like to propose that we adopt a revised budget that would authorize the now approved and expected spending for the remainder of 2007.
Changes included are:
Doubled Archive expenses from $300 to $600
in anticipation of the eventual transporting of the boxes from
Here are the old numbers and the proposed new numbers.
Old New
Income
Ad Income $ 300 $ 260
Membership Dues 1,298 1,652
Archive Donate 240 1,040
General Donate 0 12
Total Income $1,838 $2,964
Expenses
Archives $ 300 $ 600
Awards 150 52
Web site 90 90
Printing 723 868
Postage 325 507
Supplies 54 70
Office 0 175
Lic/Permit 1060 160
Total Expenses $1,802 $3,422
Net Income 36 -458
This is a negative cash flow budget, but it is a much more realistic one, and it eliminates the need to individually approve archive and imprint machine expenses down the road.
Official declaration follows:
I move that the Board approve the amended budget for 2007 herein itemized above as "New".
Is there a second?
Bruce R. MacDermott,
ICG Treasurer
June 13 Second by Valerie Roberts, CCG
Per Nora Mai:
We have a motion (Bruce MacDermott, SiW) & second (Val Roberts, CCG) to accept the amended budget for 2007.
Motion 06-07-01 is the assigned number for this motion.
Starting today: Discussion of said motion & the aforementioned budget. Discussion will end in 15 days, Thursday June 28. After that - probably we vote.
I have another question though. What is the Lic/Permit expense for? Does it include the IRS filing cost? Yes
I thought that we voted to pay that expense from the reserves so why would it also show up as an expense against normal income? The budget, regardless of our agreement to use reserve funds to cover expenses, still has to reflect the actual expected income and expenses for the budget period.
Friendly amendment: Change needed because of typo. New License and Permit number should be $1,060, not $160. This includes the $900 application fee for the GEL.
Fri, 29 Jun 2007 This has been motioned, seconded & discussed. Discussion is now ended & we will go to vote on the amended budget.
June 10, 2007 Archives on line
The Online Archive committee is anticipating that the Archives site will be online before the end of the summer.
So those of you who've wondered what the heck the Archives are and will it ever see the light of day - the day is coming.
Bruce
Assistant Archivist
Archive Funding
Discussion
Discussion continued Jun 2007
The Archives need a more reliable source of support income than donations (which are still a great idea & deductible!).
The idea put forth for initial consideration was raising the ICG dues a set amount that would be directly earmarked for the archives. The sum mentioned was $2.
The original thoughts were to increase the ICG dues from $6 to, say, $8 with the additional $2 going to support the on-going activities of the Archives.
The current ICG dues of $6 barely covers the cost of the newsletter. A $4 increase - $2 specifically for Archives, $2 for general ICG usage; makes new ICG dues $10 would. Advantages: Covers future ICG needs for promotion & growth. Addresses the need now rather than later
Chapter members opinions:
SLCG - That dues be raised by $4, to a total of $10 a year, with $2 of that earmarked for funding Archive expenses.
DFWCG - most people are on the fence about it - we would be more likely to support the dues increase once we are sure that the ICG will be able to give us non-profit protection
SiW questions Why must we (the ICG and its membership) bear the whole burden of the cost? Is our archive really some sort of "history of costuming" or is it a "history of the ICG?" Is it a public offering (as has been mentioned) or a benefit for our membership (only)?
Responses - The Archive is meant to be a history of costuming. Virtually no one outside of the group has even heard of the Archives
Northern Lights' meeting Sunday, all present agreed with the $2 dues increase, as long as it is for the archives.
GCFCG Members support a $2.00 dues increase if it is specifically ear-marked for the archive. We, however, would not support any further dues increases.
Sick Pups We are in favor of a raise increase for the archives.
SECS Fiends also had a meeting over the weekend and are in favor of a dues increase
The ACG seems to be generally in favor of it also. We are running it around the table again, just to make sure.
Filing the 501c3
application status:
Received letters from the Dallas/Fort Worth CG, the St. Louis CG and the SiliconWeb CG, for a total of three (3).
There are thirteen (13) chapters eligible to be included in the filing. Only those chapters who have submitted all their information will be included.
Request input from the chapters who have not sent in their information on their position:
Responses from 6 of the chapters that have not sent in completed paperwork:
SECS Fiends wish to be included but we are still working on our letter.
SWCG wishs to be included but we are still working on our letter.
DVCG will have to try and get into the process at a later date.
DFWCG in discussion
The Armed Costumers Guild declines at this time.
Northern Lights is not interested in being included.
Pay Pal account
Started Tue, 12 Jun 2007
Anyone interested in my opening up a PayPal account for the ICG?
(1) Standard: No Transaction Fees
(2) Premier: This allows for credit card payment. There would be a 2.9% transaction fee plus a $0.30 processing fee.
Small business (Merchant) Accounts all have fees attached. Lease expensive is 2.9% plus $0.30/transaction.
Checks directly mailed from chapters would still be accepted
Paypal would also be intensely helpful for the Canadian Chapter since an International Money Order is more costly
Discussion on hold - Jun 2007
Sat, 23 Jun 2007
The ICG now has a PayPal account specifically for receipt funds.
All payments made to the ICG PayPal account are free of transaction fees to the ICG. What you pay if what we get.
Directly sent checks (ie via snail mail) are also great!
To make payment via paypal:
Go to www.paypal.com.
Click on the "Send Money" tab.
In the To: field enter "icg-treasurer@costume.org"
In the From: field enter your email address
Enter the amount you are paying (US $).
Send Bruce R. MacDermott, ICG Treasurer, a message telling him what the payment is for and he will take care of the rest.
System tested and is working.