Carl has invited my comments as a former Treasurer of the ICG (and, in
fact, the first post-incorporation Treasurer if the ICG, Inc.). If you
need more of a resume from me, please let me know.
My comments regarding Carl's message are below. I've been checking out
the BOD archives, so I have some idea of what's gone before this.
To catch people up: I've been actively discussion the issues of
membership and communication flow on the ICG-D list since the subject
came up (roughly around 7/31/2002) on the list.
I've offered to provide proposed amendments to the Standing Rules to
change the way dues and memberships are being handled. If people wish, I
will crosspost to this list when I prepare my final version.
Unfortunately, my Sick Pups membership has lapsed. I am in the process
of renewing both that and my ICG membership - the check is in the mail
today to Kathy Draves. This puts me in the awkward position of having
something to propose without the membership to back the propopsal.
Note that at present, I have received one individual vote in favor of
Version 1 of my proposal, and one individual vote in favor of Version 2
of my proposal on the ICG-D list. Both of these votes were received
privately, offlist.
A final version will be submitted, either by me or by Carl, at the end
of this week/beginning of next week, when the discussion dies down and I
can filter out the changes that should be made.
Betsy
"C. D. Mami" wrote:
>
> Betsy I am sending this to you as I did not remember if you as pass
> treasurer are on the BOD list.
> What you think is important to me and the guild please read and make remarks
> or comments as needed thank you
> Carl
> ----- Original Message -----
> From: C. D. Mami <c.mami@verizon.net>
> To: <ICG-BOD@yahoogroups.com>
> Sent: Tuesday, August 13, 2002 10:30 AM
> Subject: Re: subRe: [ICG-BOD] Where do we stand? - the BOD version
>
> > Ok
> > while we wait for the rest to check in.
> > First we need a way to surcure the data we have and a way to safe guard it
> > so panic is not our daily bread
> > As I am NOT good at motions as they need to read I will ask for help along
> > the way
> > The data base or spread sheet we use to keep track of memberships needs to
> > be safe guarded (BACKEDUPED) and removed to other places I suggest that
> this
> > data be on a cd sent to the Archives every six months.
> > The archives then send copies to the out sites we use for the photo raw
> data
> > backups.
If Sharon does not already have a backup plan and disaster recovery plan
in place, then this makes sense. Have you discussed her current setup
with her? And, I would shift the dispersal to monthly, since quite a bit
of information could be lost in a 6 month period in the event of a
crash.
> > For checks and Balances I suggest that the dues for all members be once a
> > year on a set date a form for the chapters reporting be included this form
> > should be the same for all chapters.
When comments have finished flying on my proposals, I'm planning on
choosing one version to submit to the BOD for vote. I should be able to
propose as a member, but there is absolutely no reason why I couldn't
write the proposal and have you submit it verbatim.
> > That 30 days from the due date notice be posted on the BoD-list as well as
> > the D-list to which chapters have not submited.
This may be moot if we change the way the dues flow works.
> > The board member must follow up with a notice of reply (I think you can
> even
> > make your e-mail do it as a rule for this) within 3 days
> > Any checks not having cleared in 45 days must be reported to the treasurer
> > and the BoD-list
This makes sense in the event we continue to receive payments from the
chapters and not from individuals.
> > As these items are only needed twice a year (once for paying dues and once
> > for updates on new members) it should NOT be impossible to do.
Agreed, except we still have no recourse if a chapter fails to perform,
except for suspension and removal (and presently, these threats have no
real weight).
> > Next issue is how does the ICG inform its members and what information is
> > needed here I need help. I was told once that the CQ was needed for tax
> > reasons as well as an information tool.
> > If I am correct on this then a newsletter is not enough and we need to
> look
> > further into the CQ issue. Also if that remark is correct we need to make
>
> > the CQ or what ever we decide on a part of membership or we could lose our
> > tax cover.
> > For this we need accurate information to continue.
My comments concerning the CQ and newsletter have been made without
consulting an authority on the subject. I agree that an authority should
be contacted, but I disagree that a newsletter would not cut the
mustard, as long as an Annual is included that contains the information.
As was pointed out to me by Dan (my husband) when we discussed things a
couple of days ago, the SCA gets its primary proof of educational status
from its publication(s). If the Annual contains the articles, and a
single article is included in newsletters that all members receive, then
that should satisfy the requirements.
> > Last but never least should membership be required to maintain chapter
> > status in the ICG. Again I believe that a % of the members if not all
> must
> > be ICG members for the chapter to be covered under the tax rules.
That may be an opinion, but it isn't written anywhere in any of our
legal documents. It's a good idea, but it isn't the law.
> > Again we are faced with what is needed to cover or tax status. Without
> this
> > information we are not going to get some of the important issues decided
> > I would ask( I know this is a lot) that each board member comment on what
> I
> > have laid out ASAP. If you disagree speak up if you agree speak up I
> would
> > like your personal input first then I would ask that over the next several
> > weeks you find the oppinion of your chapter members and report back as to
> > your findings.
> > It is our hope (the President and mine) that some of these issues be ready
> > for vote by or before CC-21.
> > Our President has asked me to remind you that you are the voice of your
> > chapter and no reply is not a vote.
> > BTW if I am not using the propper terms or words for what ever rules cover
> > this type of stuff please correct me .
> > C. D. Mami
> > Vice President
I would suggest that the BOD as a body spend some time reading the legal
and structural documents available on the ICG site. A great deal can be
learned from visiting the By-Laws and Standing Rules (inappropriate
statements notwithstanding).
A reminder that:
"These Standing Rules will govern the actions of the Corporation until
they are modified or superseded by majority vote of the membership
present or represented by proxy at the annual meeting or at a special
meeting or by a three-fifths (60%) vote of the Board
of Directors. Proposed modifications to these rules must be presented in
writing at least 45 days prior to the meeting at which they are to be
considered or may be presented for consideration at a meeting if a
majority of the members present or represented by proxy
agrees to consider them [adopted 2/19/90; amended 5/25/92]"
Which is to say, changes to the Standing Rules are not impossible. And
that it doesn't matter how many members of the ICG belong to a single
chapter, if 60% of the chapters decide to change the rules. By my
calculations, that is equivalent to 9 chapters, assuming that there are,
in fact, 15 active chapters in total. If, in fact, three of the chapters
should be deactivated, that means only 7 chapters need agree to the
changes.
Just some things to chew on...
Betsy
--
Betsy R. Delaney
Web Mistress at large
WebInvent.com, Inc.
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