The Standing Rules say that nominations for the Lifetime Achievement Award must be made no later than 60 days before the date of the Annual Meeting and that the vote on making an award must end no later than 30 days before the Annual Meeting.

If the Annual Meeting at CC 21 is on Monday, April 21, 2003, the deadline for nominations should be February 20 and the vote should end by March 22.

Byron

>>> c.mami@verizon.net 12/10/02 10:39AM >>>

Hello Everyone
It is time to start to think of the things we need to do right after the first of the year to be ready for CC-21

First ICG lifetime achievements awards We did NOT give one last year lets not let another year go by with out one ok

The sick pups are nominating Kathy Saunders

Lets see if we can get some names here and a vote in time to get the plaques

Now go and enjoy the holidays and think about who deserves the life time award

C. D. Mami
Vice President

Um... Carl, that should be Kathy Sanders.....

Everyone:

In the next issue of the ICG Newsletter, Vol. II, Issue 1, appears the
following preliminary motion:

8: Ceasing publication of Costumer's Quarterly (CQ)

8a: Ceasing publication of CQ in favor of 6 issues of The ICG Newsletter

I move that we cease publication of Costumer's Quarterly (CQ) in favor
of publishing six (6) issues of The ICG Newsletter; that unused CQ funds
be refunded to remaining subscribers with the shipment of the last CQ,
and that no further CQ subscriptions be accepted.

OR

8b: Ceasing publication of CQ in favor of 5 issues of The ICG Newsletter
and one issue of the Annual)

I move that we cease publication of Costumer's Quarterly in favor of
publishing five (5) issues of The ICG Newsletterand one (1) Annual, in
March/April; that unused CQ funds be refunded to remaining subscribers
with the shipment of the last CQ, and that no further CQ subscriptions
be accepted.

***

This preliminary motion is the last of 8 major motions to be discussed
at the ICG Meeting in April. I'd suggest waiting until the issue hits
the street before discussing the subject in any great depth here.

I'm waiting for input from Andy Trembley about the changes to the ICG
Masquerade Guidelines, which are separate and distinct from the motions
we're making to change the Standing Rules. This, and an update from
Sharon Trembley on the status of the ICG's finances (as of January 7),
are all I need to put the next issue out, and she has been instructed to
wait until the deadline for chapter updates to send that info to me,
along with the mailing labels for the membership.

As with previous issues, a sample version of the newsletter will be
posted for your review prior to actual printing and distribution.

Once all of the stuff is published, we need to create a laundry list of
things which should go into the last Newsletter before the meeting,
which should be published around the beginning of March.

The first things on the list should be the sample Membership
Application, a universal Proxy form for members, and the complete
membership list with rates, so that people can renew as necessary, along
with a reminder that you must be a member in good standing (with a valid
street address) to vote during the ICG Meeting. Sharon has increased the
budget line for the Newsletter by $100.00 to accommodate the cost of the
extra pages. We should be able to include up to three additional sheets
of paper (or 6 extra pages, for a total of 12), before the postage rates
rise to the next level, but I will investigate prior to March to be sure
that this is so.

The draft version should be published here for your review between
Christmas and New Years', with some adjustments to be expected based on
chapter response.

If you have any questions, please let me know!

Thanks,

Betsy Delaney
(wearing her ICG Newsletter Editor hat)

"C. D. Mami" wrote:

>
> Hello Everyone
> It is time to start to think of the things we need to do right after the first of the year to be ready for CC-21
>
> First ICG lifetime achievements awards We did NOT give one last year lets not let another year go by with out one ok
>
> The sick pups are nominating Kathy Saunders
>
> Lets see if we can get some names here and a vote in time to get the plaques
>
> We have to decide what to do with the CQ and we need to do that before CC-21
>
> On Jan 7 2003 I will call a roll call of all chapters to make sure each chapter is on the board and has a vote. Each chapter will have 2 weeks to respond with the name and e-mail address of their board member.
>
> This is your chapters voice if you wish to vote make sure we know who you are and who you represent.
>
> I will be calling roll each month until we meet at CC-21
>
> I would like each chapter board member to e-mail me off list with their address so I can make sure you know what is happening and can vote when needed
>
> Now go and enjoy the holidays and think about who deserves the life time award
>
> C. D. Mami
> Vice President

--
Betsy R. Delaney
Web Mistress at large
WebInvent.com, Inc.

************************************************************************
mailto:WebInvent@WebInvent.com or visit http://www.WebInvent.com/
mailto:Costume-Con@Costume-Con.org or visit http://www.Costume-Con.org/
mailto:betsy@hawkeswood.com or visit http://www.hawkeswood.com/
************************************************************************

the times you mention are the longest we can wait not that we can't do them before, they must be done by those dates not within those dates
Carl

----- Original Message -----
From: Byron Connell
To: ICG-BOD@yahoogroups.com
Sent: Tuesday, December 10, 2002 3:35 PM
Subject: Re: [ICG-BOD] time to work


The Standing Rules say that nominations for the Lifetime Achievement Award must be made no later than 60 days before the date of the Annual Meeting and that the vote on making an award must end no later than 30 days before the Annual Meeting.

If the Annual Meeting at CC 21 is on Monday, April 21, 2003, the deadline for nominations should be February 20 and the vote should end by March 22.

Byron


>>> c.mami@verizon.net 12/10/02 10:39AM >>>
Hello Everyone
It is time to start to think of the things we need to do right after the first of the year to be ready for CC-21

First ICG lifetime achievements awards We did NOT give one last year lets not let another year go by with out one ok

The sick pups are nominating Kathy Saunders

Lets see if we can get some names here and a vote in time to get the plaques

Now go and enjoy the holidays and think about who deserves the life time award

C. D. Mami
Vice President


Yahoo! Groups Sponsor
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[Non-text portions of this message have been removed]

Sorry about the spelling As for the rest this body moves slow and we need the extra time because of the amount of items to be covered.
And not all chapters seem to have a board member on the list and some not even a good mailing address.
Carl

----- Original Message -----
From: Betsy Delaney
To: ICG-BOD@yahoogroups.com
Sent: Tuesday, December 10, 2002 4:09 PM
Subject: Re: [ICG-BOD] time to work


Um... Carl, that should be Kathy Sanders.....

Everyone:

In the next issue of the ICG Newsletter, Vol. II, Issue 1, appears the
following preliminary motion:

8: Ceasing publication of Costumer's Quarterly (CQ)

8a: Ceasing publication of CQ in favor of 6 issues of The ICG Newsletter

I move that we cease publication of Costumer's Quarterly (CQ) in favor
of publishing six (6) issues of The ICG Newsletter; that unused CQ funds
be refunded to remaining subscribers with the shipment of the last CQ,
and that no further CQ subscriptions be accepted.

OR

8b: Ceasing publication of CQ in favor of 5 issues of The ICG Newsletter
and one issue of the Annual)

I move that we cease publication of Costumer's Quarterly in favor of
publishing five (5) issues of The ICG Newsletterand one (1) Annual, in
March/April; that unused CQ funds be refunded to remaining subscribers
with the shipment of the last CQ, and that no further CQ subscriptions
be accepted.

***

This preliminary motion is the last of 8 major motions to be discussed
at the ICG Meeting in April. I'd suggest waiting until the issue hits
the street before discussing the subject in any great depth here.

I'm waiting for input from Andy Trembley about the changes to the ICG
Masquerade Guidelines, which are separate and distinct from the motions
we're making to change the Standing Rules. This, and an update from
Sharon Trembley on the status of the ICG's finances (as of January 7),
are all I need to put the next issue out, and she has been instructed to
wait until the deadline for chapter updates to send that info to me,
along with the mailing labels for the membership.

As with previous issues, a sample version of the newsletter will be
posted for your review prior to actual printing and distribution.

Once all of the stuff is published, we need to create a laundry list of
things which should go into the last Newsletter before the meeting,
which should be published around the beginning of March.

The first things on the list should be the sample Membership
Application, a universal Proxy form for members, and the complete
membership list with rates, so that people can renew as necessary, along
with a reminder that you must be a member in good standing (with a valid
street address) to vote during the ICG Meeting. Sharon has increased the
budget line for the Newsletter by $100.00 to accommodate the cost of the
extra pages. We should be able to include up to three additional sheets
of paper (or 6 extra pages, for a total of 12), before the postage rates
rise to the next level, but I will investigate prior to March to be sure
that this is so.

The draft version should be published here for your review between
Christmas and New Years', with some adjustments to be expected based on
chapter response.

If you have any questions, please let me know!

Thanks,

Betsy Delaney
(wearing her ICG Newsletter Editor hat)

"C. D. Mami" wrote:
>
> Hello Everyone
> It is time to start to think of the things we need to do right after the first of the year to be ready for CC-21
>
> First ICG lifetime achievements awards We did NOT give one last year lets not let another year go by with out one ok
>
> The sick pups are nominating Kathy Saunders
>
> Lets see if we can get some names here and a vote in time to get the plaques
>
> We have to decide what to do with the CQ and we need to do that before CC-21
>
> On Jan 7 2003 I will call a roll call of all chapters to make sure each chapter is on the board and has a vote. Each chapter will have 2 weeks to respond with the name and e-mail address of their board member.
>
> This is your chapters voice if you wish to vote make sure we know who you are and who you represent.
>
> I will be calling roll each month until we meet at CC-21
>
> I would like each chapter board member to e-mail me off list with their address so I can make sure you know what is happening and can vote when needed
>
> Now go and enjoy the holidays and think about who deserves the life time award
>
> C. D. Mami
> Vice President

--
Betsy R. Delaney
Web Mistress at large
WebInvent.com, Inc.

************************************************************************
mailto:WebInvent@WebInvent.com or visit http://www.WebInvent.com/
mailto:Costume-Con@Costume-Con.org or visit http://www.Costume-Con.org/
mailto:betsy@hawkeswood.com or visit http://www.hawkeswood.com/
************************************************************************

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[Non-text portions of this message have been removed]

There was some discussion late this summer on the ICG-D list concerning
moving the ICG meeting to Friday. If we are going to do that, we should
make a decision about it soon, and let CC21's staff know, since they
will need to block a room for the meeting.

Do we need a formal motion or just a consensus?

Personally, it would work out much better for me to have the meeting on
Friday. Any other opinions?

Thanks!

Betsy

Byron Connell wrote:

>
> The Standing Rules say that nominations for the Lifetime Achievement Award must be made no later than 60 days before the date of the Annual Meeting and that the vote on making an award must end no later than 30 days before the Annual Meeting.
>
> If the Annual Meeting at CC 21 is on Monday, April 21, 2003, the deadline for nominations should be February 20 and the vote should end by March 22.
>
> Byron

--
Betsy R. Delaney
Web Mistress at large
WebInvent.com, Inc.

************************************************************************
mailto:WebInvent@WebInvent.com or visit http://www.WebInvent.com/
mailto:Costume-Con@Costume-Con.org or visit http://www.Costume-Con.org/
mailto:betsy@hawkeswood.com or visit http://www.hawkeswood.com/
************************************************************************

That is correct.

Byron

----- Original Message -----
From: "C. D. Mami" <c.mami@verizon.net>
To: <ICG-BOD@yahoogroups.com>
Sent: Tuesday, December 10, 2002 6:04 PM
Subject: Re: [ICG-BOD] time to work


> the times you mention are the longest we can wait not that we can't do
them before, they must be done by those dates not within those dates
> Carl
>
> ----- Original Message -----
> From: Byron Connell
> To: ICG-BOD@yahoogroups.com
> Sent: Tuesday, December 10, 2002 3:35 PM
> Subject: Re: [ICG-BOD] time to work
>
>
> The Standing Rules say that nominations for the Lifetime Achievement
Award must be made no later than 60 days before the date of the Annual
Meeting and that the vote on making an award must end no later than 30 days
before the Annual Meeting.
>
> If the Annual Meeting at CC 21 is on Monday, April 21, 2003, the
deadline for nominations should be February 20 and the vote should end by
March 22.
>
> Byron

The By-Laws say that "Commencing with the year 1990, an annual meeting of
the members shall be held at the annual Costume-Con at such time as the
Board of Directors shall set." The Standing Rules do not address the timing
of the Annual Meeting. Personally, I think the By-Laws' use of the phrase,
"shall set," implies a vote by the BoD, but I could be persuaded otherwise.
In all the years that the meeting has been on the Monday, the BoD did not
hold votes to confirm the date.

Maybe Pierre could rule on this as Parliamentarian?

Personally, we probably will be flying in on Friday, so I doubt that we
could attend a Friday morning meeting. While we will be flying out on
Monday, we probably would have more flexibility about choosing a flight time
(I hope!).

Byron

----- Original Message -----
From: "Betsy Delaney" <betsy@hawkeswood.com>
To: <ICG-BOD@yahoogroups.com>
Sent: Tuesday, December 10, 2002 6:49 PM
Subject: Re: [ICG-BOD] time to work


> There was some discussion late this summer on the ICG-D list concerning
> moving the ICG meeting to Friday. If we are going to do that, we should
> make a decision about it soon, and let CC21's staff know, since they
> will need to block a room for the meeting.
>
> Do we need a formal motion or just a consensus?
>
> Personally, it would work out much better for me to have the meeting on
> Friday. Any other opinions?
>
> Thanks!
>
> Betsy

In a message dated 12/10/2002 2:37:50 PM Central Standard Time,
bconnell@MAIL.NYSED.GOV writes:

> The Standing Rules say that nominations for the Lifetime Achievement Award
> must be made no later than 60 days before the date of the Annual Meeting
> and that the vote on making an award must end no later than 30 days before
> the Annual Meeting.
>
> If the Annual Meeting at CC 21 is on Monday, April 21, 2003, the deadline
> for nominations should be February 20 and the vote should end by March 22.
>

According to the Standing Rules, nominations can be made by any member in
good standing. I would suggest we mention the 2003 Award nomination process
on the web site, on the ICG list and in the newsletter, as well as urge all
chapters to publicize it. It would be good to get others involved, IMHO.

BTW--does "Letter of Proposal" include emails?

JSM



[Non-text portions of this message have been removed]

Straight from the standing rules on the web site (I fixed the HTML formatting
problems, btw...god bless TEXTPAD):

15) The ICG shall establish a Lifetime Achievement Award to recognize a
body of achievement in the costuming art and service to the costuming
community.

a) Candidates for this award should have the following qualifications:

i) Shall have been active in the costuming community for at least ten
years.

ii) Shall have achieved significant recognition for their costuming
skills, which may be in the form of, but not restricted to, competitive
awards, professional accomplishments, teaching of skills, and/or media
recognition.

iii) Shall have made significant contributions in service to the
costuming community.

b) This award shall be given at the discretion of the ICG Board of
Directors, but no more frequently than once per year.

c) Candidates for this award may be nominated by letter of proposal to
the ICG President from any member in good standing or from any chapter. All
letters of proposal must be received 60 days before the annual meeting.

d) The ICG President shall prepare a secret ballot of proposed
candidates and No Award and send it to all chapter presidents and ICG
officers. The voting deadline shall be 30 days in advance of the annual
meeting. A majority of votes shall determine the winner. The results shall
be kept secret until the award is presented.

e) It shall be the responsibility of the ICG President to have a plaque
prepared for presentation to the recipient. The plaque shall read, “The
International Costumers’ Guild presents to (_______________________________)
its Lifetime Achievement Award for his/her contribution to the costuming
community. Presented (Date) at Costume-Con (Number) (City/State/Country).”
[Adopted 2/18/91; renumbered 5/26/97]

The last of the mailings went out on Monday. Those were all domestic
US so they should arrive in people's mailboxes by this afternoon. I
used street addresses for that chapter rep, and so far I only know of
one mistake - I sent St. Louis to Nora instead of Bruce.

Canada and Australia were mailed on Friday and may arrive by Friday
this week. Eileen's went directly to her house, and Karen's went to
the Australian PO Box.

I thought you should see that a lot more spending is requested than
cash coming in. I can't just make a list of all the expense requests
and total it, if there's going to be some fiscal responsibility. So
I am proposing we don't plan on financing everything requested in
2003. However, I don't believe I'm in the position to eliminate
specific projects without input (basically, just omit things) so that
resulted in that presentation outlining how much it will all cost.
We needed to know this anyway for any future proposal to raise
membership dues.

As an aside, the 2003 budget can be revised by the Board in 2003, if
revenue exceeds expectations or other projects arise. Small
increases to line item expenses can be approved by the ICG President
without consulting the Board.

Currently, this is what I am recommending as the ICG's 2003 expenses:

Awards $ 60
Web Site $305
Newsletter $820
Archives $300
Bank Fees $100
Chapter CQ copies $306
Correspondence $200

for a total of $2,091.

At our current membership rate of 500 a year, that's $2,000 of income
so the numbers are OK. We have enough reserve if all items get spent
to their maximum allowed amount.

Why this may not be good? Well, the most obvious shortfall is that
this only covers the next two issues of the newsletter. Betsy's plan
is one every other month for a total of six in 2003.

Since I'd prefer for you to look at the presentation rather than me
going on and on about all the permutations to spend the income on
different projects and the age-old saying of 'money doesn't grow on
trees', I'll let it go here.

If there is no interest in this by next week ... let's say, Friday,
Dec. 20th, then I will make a motion for the amounts I'm
suggesting. I just wanted you all to realize what I am suggesting
not funding - not because of any lack of merit, but just lack of
capital - before I took the next step so I'd be putting the best
budget up to the vote.




Sharon Trembley
ICG Treasurer

I think we should stick to the Standing Rules regarding the Lifetime
Achievement Award.

The cutoff date for nominations cannot be moved up, this award is
open to nomination from any member of the ICG, and the secret ballot
needs to stay in place.


Sharon

What she said.

In a fit of precog, the "Procedural Stuff" section of the next issue
deals with this very subject. It includes a brief summary of the rules,
and a pointer to the Standing Rules on the ICG site for reference.

Putting this sort of stuff out to the members will help make them feel
that they have some input over the way the organization is run.

I personally think that this is important, and needs reinforcing in as
many ways as possible.

Also, for the record, there is a proposal to raise dues coming in the
next ish as well. I'm thinking that even without the stuff I need from
Andy, I'll go ahead and put up the draft version so you can see what's
coming. There's a gap, but that will go away one way or the other before
actual publication.

Cheers,

Betsy

"Sharon " wrote:

>
> I think we should stick to the Standing Rules regarding the Lifetime
> Achievement Award.
>
> The cutoff date for nominations cannot be moved up, this award is
> open to nomination from any member of the ICG, and the secret ballot
> needs to stay in place.
>
> Sharon

--
Betsy R. Delaney
Web Mistress at large
WebInvent.com, Inc.

************************************************************************
mailto:WebInvent@WebInvent.com or visit http://www.WebInvent.com/
mailto:Costume-Con@Costume-Con.org or visit http://www.Costume-Con.org/
mailto:betsy@hawkeswood.com or visit http://www.hawkeswood.com/
************************************************************************

I agree with Jeff's suggestions. I do think that "letter of proposals" includes e-mail.

Byron

>>> slcgjeff@aol.com 12/10/02 09:35PM >>>

In a message dated 12/10/2002 2:37:50 PM Central Standard Time,
bconnell@MAIL.NYSED.GOV writes:

> The Standing Rules say that nominations for the Lifetime Achievement Award
> must be made no later than 60 days before the date of the Annual Meeting
> and that the vote on making an award must end no later than 30 days before
> the Annual Meeting.
>
> If the Annual Meeting at CC 21 is on Monday, April 21, 2003, the deadline
> for nominations should be February 20 and the vote should end by March 22.
>

According to the Standing Rules, nominations can be made by any member in
good standing. I would suggest we mention the 2003 Award nomination process
on the web site, on the ICG list and in the newsletter, as well as urge all
chapters to publicize it. It would be good to get others involved, IMHO.

BTW--does "Letter of Proposal" include emails?

JSM



[Non-text portions of this message have been removed]


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And of course, there's another question, one I thought of this morning. The Standing Rules state letters are to be sent "to the President". Now, given that I'm sure Darla would just LOVE to be hit with mail, both email and snail, should we recommend people send their nominations to Jess Miller (the corresponding secretary and whose address is on the front page of the ICG site), who can then forward the notes to Darla?

JSM

[Non-text portions of this message have been removed]

From Dina ...

-----Original Message-----
From: Dina Flockhart [mailto:cloak@ohque.ziplink.net]
Sent: Thursday, December 12, 2002 9:54 AM
To: stremble@lucent.com
Subject: Re: [ICG-BOD]Can't post


Hi Sharon,

I wanted to tell you that I got your Mailing on Wednesday and ask you for a
favor. I'm still getting ICGBOD postings, but I don't seem to be able to
post to the list - it says I'm unsubscribed and I can't remeber the
password I used to it's gonna take a while to fix. In the meantime, can
you pass on my comment below? It's in response to the Betsy's comment that
the latest newsletter will propose raising the dues.

Thank you!

Dina

>Date: Wed, 11 Dec 2002 13:30:44 -0500
>To: ICG-BOD@yahoogroups.com
>From: Dina Flockhart <cloak@pop3.ziplink.net>
>Subject: Re: [ICG-BOD] Re: Dues
>In-Reply-To: <3DF74F1A.2E59898@hawkeswood.com>
>References: <at7965+5inh@eGroups.com>
>
>I feel very strongly that this is *not* the time to suggest an increase in

Dues. The last dues increase lost the ICG 2 chapters and alienated at
least one other (CGW/ICG membership has dropped dramaticly since I started
paying attention to ICG/BOD stuff). This is not to say that national dues
are too high - they are still quite low. It's just that dues were recently
raised and no other revenue stream has been explored.

>
>The ICG definitely needs to raise funds but this just isn't the right time

to do it via membership. I suggest exploring alternative means of fund
raising. The first thing to try would be a membership drive - if each pair
of members recruited one additional person....and that would give us a pool
of fresh minds and ideas. Other fundraising possibilities include liasons
with Amazon for click through purchases of books, raffles at CostumeCon and
Worldcon, sales of costume related stuff like Sally Queen's Calendars, etc.
I would donate a length of fabric or some extra books to be raffled off...

>
>Yours in stitches,
>
>Dina Flockhart
>Northern Lights Costumer's Guild
>
>At 09:43 AM 12/11/2002 -0500, you wrote:
>>What she said.
>>
>>In a fit of precog, the "Procedural Stuff" section of the next issue
>>deals with this very subject. It includes a brief summary of the rules,
>>and a pointer to the Standing Rules on the ICG site for reference.
>>
>>Putting this sort of stuff out to the members will help make them feel
>>that they have some input over the way the organization is run.
>>
>>I personally think that this is important, and needs reinforcing in as
>>many ways as possible.
>>
>>Also, for the record, there is a proposal to raise dues coming in the
>>next ish as well. I'm thinking that even without the stuff I need from
>>Andy, I'll go ahead and put up the draft version so you can see what's
>>coming. There's a gap, but that will go away one way or the other before
>>actual publication.
>>
>>Cheers,
>>
>>Betsy
>>
>>"Sharon " wrote:
>>>
>>> I think we should stick to the Standing Rules regarding the Lifetime
>>> Achievement Award.
>>>
>>> The cutoff date for nominations cannot be moved up, this award is
>>> open to nomination from any member of the ICG, and the secret ballot
>>> needs to stay in place.
>>>
>>> Sharon
>>
>>--
>>Betsy R. Delaney
>>Web Mistress at large
>>WebInvent.com, Inc.
>>
>>************************************************************************
>>mailto:WebInvent@WebInvent.com or visit http://www.WebInvent.com/
>>mailto:Costume-Con@Costume-Con.org or visit http://www.Costume-Con.org/
>>mailto:betsy@hawkeswood.com or visit http://www.hawkeswood.com/
>>************************************************************************
>>
>>--
>>This message sent via the International Costumers' Guild
>>Board of Director's Mailing List.
>>
>>The contents of this message are the responsibility of poster.
>>
>>To unsubscribe from this group, send an email to:
>>ICG-BOD-unsubscribe@egroups.com
>>
>><http://groups.yahoo.com/group/ICG-BOD>
>>
>>
>>
>>
>>Your use of Yahoo! Groups is subject to http://docs.yahoo.com/info/terms/
>>
>>
>>

You'd think I'd remember forwarding posts doesn't work, wouldn't you? But nooooo....

Anyway, this note is from Jess Miller, who has been having problems posting to the list:

I'm still having problems posting to the list, but here are my thoughts on
the issue at hand. Why add another step in the process? I would have to
either a) drive to Pasadena or elsewhere to deliver the letters, or b) mail
them to her. I usually see her only at Squeals collating or at Costume
College meetings.

Jess

Judith Miller
msjess@earthlink.net
Why Wait? Move to EarthLink.

you got a good point there fellow

----- Original Message -----
From: slcgjeff@aol.com
To: ICG-BOD@yahoogroups.com
Sent: Wednesday, December 11, 2002 1:54 PM
Subject: [ICG-BOD] Lifetime Achievement Award


And of course, there's another question, one I thought of this morning. The Standing Rules state letters are to be sent "to the President". Now, given that I'm sure Darla would just LOVE to be hit with mail, both email and snail, should we recommend people send their nominations to Jess Miller (the corresponding secretary and whose address is on the front page of the ICG site), who can then forward the notes to Darla?

JSM

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[Non-text portions of this message have been removed]

Before everyone one gets upset even more
I was NOT changing the time line for the award I was suggesting as strongly as I know how for us to start thinking about the award and to start doing something as most will be meeting with their chapter in the next few weeks.

We did not award last year because the time got by us. In short we never seem to move unless the house is on fire and then as little as possible.

I admit I hate this more than any of you but it needs to get done.

We could just forget about it or STOP giving awards after all all they do is cost money and there is no return.

C. D. Mami
Vice President


[Non-text portions of this message have been removed]

Hi, Byron!

I came up with a date of February 17, if the meeting moves to Friday.
Does this agree with your calculations?

Thanks!

Betsy

Byron Connell wrote:

>
> The Standing Rules say that nominations for the Lifetime Achievement Award must be made no later than 60 days before the date of the Annual Meeting and that the vote on making an award must end no later than 30 days before the Annual Meeting.
>
> If the Annual Meeting at CC 21 is on Monday, April 21, 2003, the deadline for nominations should be February 20 and the vote should end by March 22.
>
> Byron

--
Betsy R. Delaney
Web Mistress at large
WebInvent.com, Inc.

************************************************************************
mailto:WebInvent@WebInvent.com or visit http://www.WebInvent.com/
mailto:Costume-Con@Costume-Con.org or visit http://www.Costume-Con.org/
mailto:betsy@hawkeswood.com or visit http://www.hawkeswood.com/
************************************************************************

Betsy --

I think so. If the meeting is three days earlier, the deadline shoud be
three days earlier, too, no?

Byron

----- Original Message -----
From: "Betsy Delaney" <betsy@hawkeswood.com>
To: <ICG-BOD@yahoogroups.com>
Sent: Friday, December 13, 2002 6:10 PM
Subject: Re: [ICG-BOD] time to work


> Hi, Byron!
>
> I came up with a date of February 17, if the meeting moves to Friday.
> Does this agree with your calculations?
>
> Thanks!
>
> Betsy
>
> Byron Connell wrote:
> >
> > The Standing Rules say that nominations for the Lifetime Achievement
Award must be made no later than 60 days before the date of the Annual
Meeting and that the vote on making an award must end no later than 30 days
before the Annual Meeting.
> >
> > If the Annual Meeting at CC 21 is on Monday, April 21, 2003, the
deadline for nominations should be February 20 and the vote should end by
March 22.
> >
> > Byron
>
> --
> Betsy R. Delaney
> Web Mistress at large
> WebInvent.com, Inc.

All,

Since there seems to be little discussion on the list regarding the
budget I proposed a little over a week ago, I'm making a Motion to
approve this budget for 2003:


2003 ICG Budget Motion

ICG

Revenue

ICG Dues $2000

Expenses

Bank Fees $100
Chapter CQs $306
Correspondence $200
Awards $60
Web Site $305
Newsletter $820
Archives $300
Totals $2091

CQ

Revenue

Subscriptions $2500

Expenses for 10 issues in 2003:

Printing $2160
Mailing $1300
Supplies $ 30
Totals $3490

A single issue should not exceed $350 total without notifying the
Board.


Revenue over Expenses:
ICG ($ 91.00)
CQ ($990.00)

Regards,

Sharon Trembley
ICG Treasurer

We would like to remind you of this upcoming event.

Quarterly Reports are due in 2 weeks

Date: Tuesday, December 24, 2002
Time: 12:00AM PST (GMT-08:00)

Remember Quarterly reports are due the 6th of every January,
April, July, and October.

The January report is also when all ICG dues and CQ subscription
moneies are due as well.

Dear BODsters,

As of December 15, 2002, I have retired from the presidency of the Southwest
Costumers Guild. I had to campaign hard against myself, but it worked. I had
a package of hanging chads in my briefcase, just in case.

I will make arrangements with my highly experienced successor, Frances Burns,
to get her onto the ICG-BOD list and me off of it as soon as my laptop
computer and I are back from our Christmas vacation.

I don't get to sit in my rocking chair on the porch, however. I am the new
editor of the SWCG newsletter, "Cactus Needles."

I would like to hear from sombody in each chapter to review our arrangements
for trading newsletters. I think the previous forward list is way out of
date. Let's reestablish some connections! I've heard from Michael Bruno
already.

These messages should go to randwhit@aol.com or its longer and more memorable
alias: editor@southwestcostumersguild.org. Snailmail should go to Southwest
Costumers Guild, PO Box 39504, Phoenix AZ 85069.

My general policy will be to send the dead tree edition of Cactus Needles to
any chapters that send us their own newsletter in hard copy.

Other chapters, and any other editors who find it agreeable, will receive
Cactus Needles as an adobe acrobat file. This will save printing and postage
costs wherever possible. I liked E Cactus Needles (back when I was civilian
subscriber) because it arrived faster, was harder to lose, and the colors
were brighter.

I think this would work well for the archives as well, since Carl can burn
the file straight to CD. Your call, Carl.

Copyright policy - anything in the general news and calendar columns, or with
Randall Whitlock's byline, may be reproduced in newletters of ICG chapters
and in the ICG newsletter. For my own stringbook, I'd like to hear about it
when these materials are used.

Other SWCG contributors retain copyright to their signed articles. If you
wish to reprint one, please contact me so I can get the author's permission.
I'm sure our contributors will be flattered.

Randall


[Non-text portions of this message have been removed]

To one and all Happy Holidays
To the SWG welcome new board member
To the rest of us rest up and enjoy this break from the work load.
There will be lots to do after the first of the year.
C. D. Mami
Vice President


[Non-text portions of this message have been removed]

Hi,

If someone's leaving it up to me to guess why not one person's
replied on my motion regarding the 2003 budget, you all're going to
have to give me a clue.

In case you're still in the holiday mood (and forgot what this is
about), back on the 11th, I said that if there was no discussion on
the budget by the 20th, I'd make the motion based on what I
suggested ... then I did make that motion on the 20th. So far, no
one's seconded it nor given me an idea about what can be switched
around to keep the expenses from grossly exceeding the revenue.

I did see a little discussion from Betsy regarding the next
newsletter including the dues' increase proposal (as mentioned in the
last newsletter), and Dina replied regarding other methods to
generate revenue besides dues.

Since I cannot predict what a dues' increase or Dina's suggestion is
going to equate to further down the road, I did not add more revenue
and expenses at this time. If there's more revenue during 2003, I
believe it would be simple for the Board to vote to increase the
budget for more expenses then. A good time and place to re-assess
this would be the Annual Meeting in April.

Without a budget, there's only one pre-approved expense - the next
two issues of the newsletter. Should I make a motion to approve the
web site for 2003 now, or will it be included in an approved annual
budget? I believe that's the only other expense that occurs in
January, and cannot be put off to some other time.

Regards,

Sharon Trembley
ICG Treasurer

Actually, with a major special project on my hands, a funeral for my
uncle in NYC and Christmas, today is the first chance I've had to look
at the packet I received.

Before I get into that, the next draft issue of The ICG Newsletter is up
at:

http://www.hawkeswood.com/samples/200301-02.pdf

Note that there are some formatting issues regarding the transfer to
acrobat, and that they will be resolved prior to printing. Note also
that Sharon has given me an extensive explanation of the state of CQ and
how it got there. Finally, Sharon, I have some questions concerning your
tables - please call me when you have a chance.

Now...I've got some comments on Sharon's Unpopular Proposals (and if you
don't know what I'm talking about, now would be a good time to pull out
her packet):

1. If we need to draw funds for the purpose of fundraising, I think we
should try it. I also would like to see some market research before we
spend the money on the items, to be sure that they will sell. Raffles
are a good additional source of funding, but they also require either
outlay or donations. Have we pursued avenues like Folkwear, Threads,
etc, for donations of items to raffle?

2. Should go without saying. First time I can't get a Newsletter out in
my specified timeframe, I should be ready to pass the job on to someone
else who can, preferably before I burn out. Same goes for any project
undertaken with the ICG's funding and support.

3. I concur. Special awards are nice, but not if we can't afford to give
them.

4. I don't know how valuable sale of email accounts @costume.org would
be. Also bears market research. Jeff: If you want, I can publish a
questionnaire or something in the March/April issue of the Newsletter,
as a feeler. I'd need the content from you so I know what to ask.

5. May be moot, if Proposal 8 in The ICG Newsletter is approved. No CQ,
no page count. However, if we do decide to create an annual in place of
one issue of the newsletter, we'll need to take the page count proposal
under advisement.

6. In the short term, I can handle mailing back issues. I would need to
acquire them, and then determine the best way to sell them, and to get
the money back to the ICG. Is this feasible?

I think perhaps an alternate budget ought to be produced, that includes
the removal of CQ as an expense and handles the refunding of
subscription fees, so we can see what that looks like, too. There's no
harm in providing an alternative budget, so that we can vote on either
one. Sharon, if you send the word doc to me, I can translate it to a PDF
for viewing.

And, while I am thinking about it, the last issue of CQ makes it very
clear that it is the last issue Carl will produce. May I point out that
if the decision is made to keep CQ, in whatever form it develops into,
we *still* need to identify a new editor? This must be done ASAP, to
maintain the schedule. Alternatively, we should consider voting on this
list to keep or drop the CQ now.

Comments welcome.

Happy New Year!

Betsy Delaney
Sick Pups

--
Betsy R. Delaney
Web Mistress at large
WebInvent.com, Inc.

************************************************************************
mailto:WebInvent@WebInvent.com or visit http://www.WebInvent.com/
mailto:Costume-Con@Costume-Con.org or visit http://www.Costume-Con.org/
mailto:betsy@hawkeswood.com or visit http://www.hawkeswood.com/
************************************************************************

Sharon --

Sorry, but at this season I haven't even had time to look at the proposed
budget, let alone think about it. I recognize that our fiscal year begins
in five days, but the timing virtually ensures that adoption of the budget
will be late. On the other hand, if the New York State Legislature has been
unable to adopt a budget on time for the past 25 years, I do not see a
decision on the ICG budget sometime in January as a real problem.

The motion has not been seconded. It is up to Darla (or Carl) to rule that
it has failed for want of a second. However, if it had been seconded, I
would have argued that the Board should take the time it needs to review the
proposed budget and modify it, and not to act precipitiously on it. (I
recognize that you were not urging precipitous action.) If I were able to
vote, at this time I would vote against adopting the budget before adquate
debate. I do not see such debate beginning before the first of 2003.

Byron

----- Original Message -----
From: <stremble@lucent.com>
To: <ICG-BOD@yahoogroups.com>
Sent: Friday, December 27, 2002 3:21 PM
Subject: [ICG-BOD] Re: Motion for 2003 ICG Budget


> Hi,
>
> If someone's leaving it up to me to guess why not one person's
> replied on my motion regarding the 2003 budget, you all're going to
> have to give me a clue.
>
> In case you're still in the holiday mood (and forgot what this is
> about), back on the 11th, I said that if there was no discussion on
> the budget by the 20th, I'd make the motion based on what I
> suggested ... then I did make that motion on the 20th. So far, no
> one's seconded it nor given me an idea about what can be switched
> around to keep the expenses from grossly exceeding the revenue.
>
> I did see a little discussion from Betsy regarding the next
> newsletter including the dues' increase proposal (as mentioned in the
> last newsletter), and Dina replied regarding other methods to
> generate revenue besides dues.
>
> Since I cannot predict what a dues' increase or Dina's suggestion is
> going to equate to further down the road, I did not add more revenue
> and expenses at this time. If there's more revenue during 2003, I
> believe it would be simple for the Board to vote to increase the
> budget for more expenses then. A good time and place to re-assess
> this would be the Annual Meeting in April.
>
> Without a budget, there's only one pre-approved expense - the next
> two issues of the newsletter. Should I make a motion to approve the
> web site for 2003 now, or will it be included in an approved annual
> budget? I believe that's the only other expense that occurs in
> January, and cannot be put off to some other time.
>
> Regards,
>
> Sharon Trembley
> ICG Treasurer

Dear Randall:

What do you use to produce the newsletter? Can you send me a copy by
email, not in PDF? It would make reprint easier, should the issue arise.
I can handle Word, Word Perfect and RTF/TXT, IBM format.

Permission where necessary, and credit where due, obviously apply.

Thanks!

Betsy

randwhit@aol.com wrote:

>
> Dear BODsters,

[snip]

> Copyright policy - anything in the general news and calendar columns, or with
> Randall Whitlock's byline, may be reproduced in newletters of ICG chapters
> and in the ICG newsletter. For my own stringbook, I'd like to hear about it
> when these materials are used.
>
> Other SWCG contributors retain copyright to their signed articles. If you
> wish to reprint one, please contact me so I can get the author's permission.
> I'm sure our contributors will be flattered.
>
> Randall

--
Betsy R. Delaney
Web Mistress at large
WebInvent.com, Inc.

************************************************************************
mailto:WebInvent@WebInvent.com or visit http://www.WebInvent.com/
mailto:Costume-Con@Costume-Con.org or visit http://www.Costume-Con.org/
mailto:betsy@hawkeswood.com or visit http://www.hawkeswood.com/
************************************************************************

In a message dated 12/27/2002 3:18:12 PM Central Standard Time,
betsy@hawkeswood.com writes:

> 4. I don't know how valuable sale of email accounts @costume.org would
> be. Also bears market research. Jeff: If you want, I can publish a
> questionnaire or something in the March/April issue of the Newsletter,
> as a feeler. I'd need the content from you so I know what to ask.
>
>

I'll coordinate with John and let you know ASAP.

JSM


[Non-text portions of this message have been removed]

Hi,
I thought people may have been busy, but I wanted to just get a feel for what this silence meant. If there are other plans in the works and behind the scenes, y'know?
In response to Byron, I'm all for going through what I'm proposing, and even changing it if that's what the majority feel would be best. If January comes without a budget, there are actually two expenses that will happen - the web site hosting and the bank will deduct fees out of the ICG's account. Since I heard nothing regarding what was unacceptable, I'll take it that these two expenses are allowable. The old phrase 'silence is assent', and they will be included in whatever 2003 budget is assembled. Betsy has also kept us apprised that the newsletter will also be produced, and that's already been approved by an earlier motion.
I don't believe there are any other expenses that need approval or notification to the Board at this point.
In response to Betsy:
1. I'm not sure what the fundraising committee reported at the Annual Meetings in 2001 and 2002. I only got a preview of the 2003 report because I was inquiring to include an initial amount in the annual budget. I don't know all the details so it may be a good plan, but I'd need to know more about it to agree that investing in logo'd materials is the best way to go at the moment. Unfortunately since I was looking to limit expenses, that $300 was one of the first things that I thought could be postponed.
I would personally lean towards fundraising with an initially small investment at the moment, or even one that allowed pre-ordering with some thought given to delivery options. I'd also want to be firm on the pre-ordering, if the ICG rec'd money in advance. The project would then have to operate smoothly and with little delay, or we could be creating another headache. We'd also have a reversed situation if the object was delivered, then the ICG expected payment (sort of COD).
So I'd prefer small, simple, not much to carry around ... ideally, if I were to be at the Annual Meeting this year (still questionable), I could have my daughter, or a volunteer, sit next to me prior to the Annual Meeting, and while I check in members and their proxies against the list, s/he could hit them up for 50/50s. The dual-strip tickets are available at party stores. Winning number to be drawn at the end of the Annual Meeting, awarding half the pot to the winning ticket, and the other half (less the cost of the roll of tickets) to the ICG. It's not going to amount to a lot, but little was risked to buy the tickets.
The same could be done with donated products if there were to be an ICG table or area at CC. There's currently a couple of ideas floating around to make it more than a general info stop, and if these ideas and people could between now and CC gel, then they could assist each other so no one is left in the area for long periods of time alone.
***
2. We just a forgiving group ... up to a point. Maybe I just reach the end of my rope sooner than others. That red hair = bad temper is true. I think any deliverable product should have an expected delivery date. For myself, I find it hard to accept annual reports that it's being worked on ... and no measurable progress.
***
3. Like the fundraising, I was looking for expenses to delay. I'm not against Special Awards, but without knowing more about them, I'm not seeing them as essential right now. Lifetime Achievement is established, and nominated and voted upon by the ICG membership as established in the Standing Rules. I'm not clear to what the Special Award process is and why the Lifetime Achievement Award process would not be applicable.
Byron suggested that when a member nominates someone for Lifetime Achievement that they also include a little bio relating the person's costuming contributions so he could include it within the ballot sent to the Board members, in case there was a lack of name recognition.
***
6. If we want to give it a whirl, I could get a PO box for six months (part of correspondence budget) for a trial run and make a report on how it worked. I could handle the back issue sales of Annuals, CQs, and if not on the web site, the newsletters. Since the payment would be made to the ICG, that would eliminate a step. On the web site, post what's available for sale along with a price and shipping charges. Once we get feedback on what there is, decide who the mailer for the items is - I could ship it all too, if it's at my house, or I would notify the person in charge of the item(s) to ship it to the buyer with an address, and then perhaps monthly, they'd total up their mailing expenses and either mail, fax, scan me the receipts so I can get a check to them to reimburse them. USPS will accept checks directly from the ICG so it would eliminate another step, if I did the mailing, but it's not a necessity.
If there's a demand for more of something, we could then make a decision on whether to print more for back issue sales or not.
***
CQ. I'm confused on the CQ, and I think I'm not alone. I do know that the 2Q01 issue with that editorial went to the printer's in mid-October, and since then I got an email from Dora on 11/1 that 3Q01 was about to go to press. I mailed her the shipping labels for 3Q01 soon after that, and began all new subscriptions with 4Q01.
With no motion being passed to eliminate or suspend the CQ, I believe it would still be in production if there is material to print. If Carl is quitting as Editor (?), then we need someone else to at least manage it till the Annual Meeting. I would be more in favor of having the CQ motion be made and discussed at the Annual Meeting, then amongst us, especially since that is the way Betsy phrased it already in the newsletter. We are trying to demonstrate the value of the newsletter, and it looks shoddy if we offer to let the members decide and then pull the decision away from them.
I think the CQ is financially fixable, and can turn around its prospects if the project's goal is realigned to produce issues quicker and in a less costly fashion. If Carl is saying he's quitting, and you just need someone to maintain production till someone else can be found, I can try to coordinate it. I know there's a whole parcel of stuff that goes along with it, but if there truly is an issue ready to go to press, and there is a stockpile of articles then it shouldn't be that unbearable for four months to get out a couple more issues ... until a decision is made or a new candidate is found.
I don't really consider myself to be the editorial type, but if the current goal is just to layout, find just a handful more articles, get to a reasonably priced printer near my house, and the post office, I can do it for a bit ... only if we're looking for someone to do that, obviously. If Carl and Dora are still EIC and assisting, then maybe Carl was just testing us to see if anyone reads his editorials.

Sharon Trembley
ICG Treasurer

Sharon
First the budget it self is not the problem.
Timing was bad and several issues in the budget are the problem
The CQ I was informed would be ended with the last issue of 2001 That is why
the editor's comments read the way they do.
At the time our president ask me to hold while the CQ was ended and the
newsletter was started, based on a dissussion between you and her the CQ
would be ended.
To Wit I have not quit as editor at this point.
Before the budget can be accepted the CQ issue must be settled and the
Newletter isssue must be decided.
As for the awards last year no one voted for the lifetime award and I was
starting to light the fire so the same mistake would not occur this year
The new award was a brain storm to honor the people that make us look good
and IMHO are every bit as important as the lifetime awards.
Tech and photographers are an important part of our art form as well as
MCees and others.
Should we give them a lifetime award instead I think not the rules for the
award prevent that.
Fund raising the truth is we have nothing to sell except to ourselves and
even that is limited.
I agree raising dues at this time is wrong.
I will ask that the Archives be removed from the budget, it will slow down
some of the work as my money and the other who helped (non costumer) are no
longer there.
For years the Archives got by with limited funds and when ask the costumers
gave what aide they could and I have no doubt if I asked tomorrow they would
give all they could.
You said once we needed to be responsable I am trying to follow that.
to decide this issue we need all the board members to vote and some of them
are lost.
I would now ask that you remove your motion until we finish the holiday and
then solve these issues and make changes where needed.
Until then I will ask that the board vote permission to spend as needed for
the three items you mentioned web site bank fees and newsletter.
C. D. Mami
Vice President

In a message dated 12/30/2002 11:34:19 AM Central Standard Time,
c.mami@verizon.net writes:

> As for the awards last year no one voted for the lifetime award and I was
> starting to light the fire so the same mistake would not occur this year
>

I thought Animal X won this year's award, but no one was awarded anything the
prior year?

Do I need to make an update again?

JSM


[Non-text portions of this message have been removed]

yep Animal won in2001 no award in 2002
Carl

----- Original Message -----
From: <slcgjeff@aol.com>
To: <ICG-BOD@yahoogroups.com>
Sent: Monday, December 30, 2002 1:01 PM
Subject: Re: [ICG-BOD] Re: Motion for 2003 ICG Budget


> In a message dated 12/30/2002 11:34:19 AM Central Standard Time,
> c.mami@verizon.net writes:
>
>
> > As for the awards last year no one voted for the lifetime award and I
was
> > starting to light the fire so the same mistake would not occur this year
> >
>
> I thought Animal X won this year's award, but no one was awarded anything
the
> prior year?
>
> Do I need to make an update again?
>
> JSM
>
>
> [Non-text portions of this message have been removed]
>
>
> --
> This message sent via the International Costumers' Guild
> Board of Director's Mailing List.
>
> The contents of this message are the responsibility of poster.
>
> To unsubscribe from this group, send an email to:
> ICG-BOD-unsubscribe@egroups.com
>
> <http://groups.yahoo.com/group/ICG-BOD>
>
>
>
>
> Your use of Yahoo! Groups is subject to http://docs.yahoo.com/info/terms/
>
>

Carl,

I've been in favor of keeping the CQ in production until the motion
was approved to remove it from the Standing Rules. I don't know how
the impression I've given could be otherwise. That's why it
continues to be in the budget - no motion was made amending the
Standing Rules. The possibility also remains that the motion may not
pass.

I believe the CQ motion was going to be made at the Annual Meeting,
and that's why it was included in the newsletter as such. I think
Betsy has fairly given a chance with her newsletter previews for
someone to pipe up and say, "no, we'll decide it now", rather than
letting it go to print and out in the mail that it will be decided at
the Annual Meeting.

Since I understood that there was material available to print and
continued to suggestions for CQ articles on ICG-D, I had no idea that
production was suspended until the CQ discontinuance motion was
passed. A notification to the Board list may have been appropriate,
rather than causing speculation.

The Board also should have been notified of the concept of Special
Awards prior to them being awarded, or as concurrently as possible.
Perhaps not the names, so no one ruined the surprise, but it was long
after ConJose that any mention of them finally hit the Board list.

Considering the diversity of previous recipients of the Lifetime
Achievement Award, I think it unfair to say that the recipients of
these Special Awards would not have been eligible for the Lifetime
Achievement Award. All three have made significant contributions in
service to the costuming community, and I fail to see how their
nominations would have been inadmissable.

All the issues regarding the budget cannot be decided in one fell
swoop, so it was proposed as the Standing Rules allow for the CQ, the
BOD had approved two more issue of the newsletter, the dues and
subcription rates remain at their current levels until a motion is
made and passed to change them.

The budget was originally established to plan for the following
year's expenses and to allow them to be seen in one big picture.
Before budgeting, whoever asked first or loudest was usually the one
who got the funding.

Since the ICG may not have enough revenue to fund all the possible
projects for 2003, there may be dissatisfied project leaders if they
don't get the opportunity to ask first or louder than someone else.

There also remains a possibility that new project funding may be
needed for ideas that are presented at the Annual Meeting that's why
I would prefer not to dip too much into the ICG's reserves. Many new
projects are not known in the previous year ... a recent example is
the newsletter.

Sharon Trembley
ICG Treasurer

On the awards
when it was decided by the president to issue the awards we talked about if
they should receive the lifetime award and after going over the rules tech
and photographers and others did not fit the rules as written.
The award was given as a test to see how it would be received and on the ok
of the president which she is allowed to do.
I suggested that it be a regular item but we have not voted on it the cost
factor was because ok did not come until the last minute.
Three were given because no one of them was far and away the more deserving.
As for the CQ it was never made clear to me that we would continue I had
offered to finish up and was told no.
I will no go further with the CQ unless there is money to cover the costs.
Fund Raising
out of mine and Dora's own money several T-shirts were made for world con
and a bid was sent to the president explaining the cost and profit and the
fact that no further money would spent unless there were orders for the
shirts.
Our biggest problem is the BOD list itself not all chapters are on the list
some you can't even reach by snail mail.
As Vice President I do not have a list of active chapters (how many votes
are there)
Some chapters are not covered.
SWG has just changed board members and are not up yet CGW is not on line and
Jess Miller can't always get through Yahoo Problems
Are you suggesting we go forward without them.
Look I am NOT here to play he said she said I am here to keep the show on
the road the right road.
On Jan 2 I will make several proposels and some motions, but until then I
wish to enjoy the last of my holiday and my birthday.
Based on the mail I have received there are not enough people out there
reading to make an informed choice on what to do.
C. D. Mami
Vice President

Carl, do your planned proposals make any of the ones I'm publishing in
the Newsletter redundant? If so, you may wish to reconsider, based on
Sharon's comments.

Also, you may wish to read the proposals in the next issue of The ICG
Newsletter, since as stated, they are all expected to come to a decision
at the Annual Meeting. I published the link to the PDF in a previous
email, but can publish it again if necessary.

If any of the proposals should be addressed here in this forum, instead
of at the meeting, then the applicable proposals should be removed from
the Newsletter and an explanation should go in their place.

My deadline for getting copy to Kinkos is as soon as I have labels from
Sharon. I expect to receive those labels on or about the 10th of
January, since the deadline for chapter updates is 1/7. That's why I
want to resolve the issue of what's being proposed and where/when.

Have a Happy New Year. Looking forward to your mail on 1/2.

Betsy

"C. D. Mami" wrote:

>

[snip]

> On Jan 2 I will make several proposels and some motions, but until then I
> wish to enjoy the last of my holiday and my birthday.
> Based on the mail I have received there are not enough people out there
> reading to make an informed choice on what to do.
> C. D. Mami
> Vice President

--
Betsy R. Delaney
Web Mistress at large
WebInvent.com, Inc.

************************************************************************
mailto:WebInvent@WebInvent.com or visit http://www.WebInvent.com/
mailto:Costume-Con@Costume-Con.org or visit http://www.Costume-Con.org/
mailto:betsy@hawkeswood.com or visit http://www.hawkeswood.com/
************************************************************************

Given how this subject is heating up a bit and no one has made any
suggestions about how to handle email nominations, I had an idea that I
wanted to throw out. If someone has a better one, by all means bring it up,
but do so ASAP.

Have nominations sent to icg@costume.org. John or myself will, when
nominations close, forward them sight unseen to Darla for her review.

We need to get a definite snailmail and email address for the awards out
there, and get it out there NOW.

JSM

Can you use an alternate "name" like awards@, so that you can filter the
messages into a separate box?

If we can decide on the appropriate addresses before the newsletter goes
to press, we can publish it in the next issue.

Thanks!

Betsy

slcgjeff@aol.com wrote:

>
> Given how this subject is heating up a bit and no one has made any
> suggestions about how to handle email nominations, I had an idea that I
> wanted to throw out. If someone has a better one, by all means bring it up,
> but do so ASAP.
>
> Have nominations sent to icg@costume.org. John or myself will, when
> nominations close, forward them sight unseen to Darla for her review.
>
> We need to get a definite snailmail and email address for the awards out
> there, and get it out there NOW.
>
> JSM

--
Betsy R. Delaney
Web Mistress at large
WebInvent.com, Inc.

************************************************************************
mailto:WebInvent@WebInvent.com or visit http://www.WebInvent.com/
mailto:Costume-Con@Costume-Con.org or visit http://www.Costume-Con.org/
mailto:betsy@hawkeswood.com or visit http://www.hawkeswood.com/
************************************************************************

Since Carl has offered to use his email address, I'd say let's just go with
that.

JSM

Works for me!

Cheers,

Betsy

slcgjeff@aol.com wrote:

>
> Since Carl has offered to use his email address, I'd say let's just go with
> that.
>
> JSM

--
Betsy R. Delaney
Web Mistress at large
WebInvent.com, Inc.

************************************************************************
mailto:WebInvent@WebInvent.com or visit http://www.WebInvent.com/
mailto:Costume-Con@Costume-Con.org or visit http://www.Costume-Con.org/
mailto:betsy@hawkeswood.com or visit http://www.hawkeswood.com/
************************************************************************

Happy New Year, everyone!

Byron

[Non-text portions of this message have been removed]

Administrivia: About the ICG mailing lists.

Due to a crash of the Best List Server in early October,
the ICG mailing lists were moved to eGroups. When the
server came back up, the membership decided it liked eGroups.

The ICG has 2 mailing lists, the ICG General Discussion (ICG-D)
list and the ICG Board of Directors (ICG-BOD) list.

ICG-D is intended for, but not limited to, the general membership
of the International Costumers' Guild.

ICG-BOD is intended for, and limited to, the members of the
International Costumers' Guild Board of Directors as defined
by Article 5, Section 1 of the ICG Bylaws and those non-voting
parties as invited by the BOD to provide commentary.

To post to the lists use the following addresses:

ICG-D@egroups.com for general membership discussion.
ICG-BOD@egroups.com for officer level discussions.

To subscribe, please see the Subscription HowTo contained
in subscribe.txt for instructions.

Notes:

Policies of the ICG-D and ICG-BOD mailing list:

1) No Flaming. The moderator will issue one and only one warning.

If the flaming continues, all parties flaming will be unsubscribed.

2) No detailed discussion of the actual making of costumes.

"Huh?" you say. When this list was set up, its intention was
not to draw traffic away other costuming lists such as
H-Costume, F-Costume, Vintage, etc, but to promote discussion
about the ICG and costuming in general between members.

Detailed discussions will be encouraged to move or cross post
to one of the other lists.

3) If someone directly requests the moderator to subscribe/unsubscribe
them they will be sent this message and the moderator will
subsingle/unsubscribe them.

4) No SPAM! Suspect addresses in subscription requests will have their
identity verified.

5) No Chain Letters. I know some of them pull at your heart strings
or have you fearing for your hard drive, but most are inaccurate
(at best), out-of-date or fake (at worst).

6) Severely off-topic discussions or violations of these few policies
will flagged by a message from the moderator with [RIP]* in the
subject line. Further discussion after the posting of the [RIP]
message should be taken to private eMail.

7) No viral advertising! Do not send messages with advertisements
attached. It is bad enough we have to put up with the ads attached
to the free eMail accounts, without members taking the conscious act
of attaching advertising. I consider these one step above SPAM.

8) Subscribers whose accounts bounces mail will be deactivated.

"If messages sent to a member are consistently returned"
will deactivate your account from stop sending the mailing
list to your address.

For freemail account holders (Hotmail, Juno, Excitemail, etc)
Please be aware you account has limitations and will bounce
mail when you exceed you quota or have a full mailbox.


John O'Halloran
ICG List/WebMaster

* I originally used Rip as in the sense of a ripping seam, but when
capitalized, its other meaning worked as well.

International Costumers' Guild HowTo.
Subscribing to the ICG-BOD mailing list.

ICG-BOD is the eGroups based private discussion
group for members of the International Costumers'
Guild Board of Directors.

All potential members are vetted by the moderator,
who may make inquires to the ICG President,
Treasurer or the ICG BOD at large as to the
requester's identity.

Membership elegablity is based on Article V,
Section 1, of the ICG Bylaws, with extenstions.

Voting Members:
ICG Corporate Officers
One Representive per Local Chapter
Non-Voting Members:
One Second Representive per Local Chapter
Chairperson of each of the ICG Commitees
Immediate past ICG President.
ICG Parliamentarian.
ICG Webmaster/Listmaster.
Costumer's Quarterly Editor
Other ICG members designated by the ICG President
or by the Board.

To Subscribe:

Via eMail send a blank message to:
ICG-BOD-subscribe@egroups.com

Via web (requires signing up for eGroups):
http://www.egroups.com/group/ICG-BODD
Then click on the {subscribe} button.

On initial subscription, I, as moderator, am willing to
switch your delivery option to Daily Digest. Beyond that,
I do not have any control over your personal settings.

If you wish to access the files sections, message archive,
set a posting alias, or use any of the other features of
eGroups, you must sign up for eGroups. You "may" have to
resubscribe to ICG-BOD, after you join eGroups. It's a
eGroups bug, not my settings.

John O'Halloran
ICG Web/ListMaster

PS: To unsubscribe, see the bottom of any message
posted to the list.

It is my hope that everyone had a good holiday.
But it is time to get back to work
Over the next few months we have many things to do
Some of the items we will get rid of here on the BOD some will need to be decided at the annul meeting.
All need our attention.
First we need all Board members to check in with an e-mail address a snail mail address and a phone number.
It is my hope that this can be done in the next 2 weeks.
Your vote is important as you decide what will happen to YOUR Chapter.
YOU are the voice of YOUR chapter.
If you are not here YOUR chapter has NO say it what is happening.
I would like all Board members to be at the annual meeting but I know that can not be but each of the chapters should have some one who can speak and vote at the meeting.
Things that need to be done NOW
At the end of this message I will place a motion for funds to be used until we can vote on a budget because of other issues that need to be decided we can not pass a budget until the annual meeting, and some items must be paid for.
We need to decide what we will ask the general membership to vote on with the issue of the CQ and the newsletter.
The issue brought up at CC-17 needs to be completed at the annual meeting. You need to know what it says
The budget needs to be worked on so a vote can be taken at the meeting after the other issues are decided this means several if then votes
Between a date in Feb. and March we need to decide on the Lifetime Achievement Award
The vote for this is a board duty and I hope to hear from each of you. The general membership is excited about this and we need to redeem ourselves after last year.
Some of the issues have been brought to the attention of the general membership by the newsletter so we must act.
Other I will be bringing to them via the d-list and any other way I can.
We all have things to do Lets get this out of the way so we can enjoy ourselves
MOTION MOTION MOTION MOTION MOTION
****************************************************************************************
I move that we authorize the treasurer to use ICG funds to cover the cost of the Web charges and the bank charges due until the 2003 budget is passed
C. D. Mami
Vice President


[Non-text portions of this message have been removed]

Seconded.

Betsy Delaney
Sick Pups

(Here - envision raised right hand.)

"C. D. Mami" wrote:

>

[snip]

> MOTION MOTION MOTION MOTION MOTION
> ****************************************************************************************
> I move that we authorize the treasurer to use ICG funds to cover the cost of the Web charges and the bank charges due until the 2003 budget is passed
> C. D. Mami
> Vice President

--
Betsy R. Delaney
Web Mistress at large
WebInvent.com, Inc.

************************************************************************
mailto:WebInvent@WebInvent.com or visit http://www.WebInvent.com/
mailto:Costume-Con@Costume-Con.org or visit http://www.Costume-Con.org/
mailto:betsy@hawkeswood.com or visit http://www.hawkeswood.com/
************************************************************************

I would hope that those chapters not responding by email would be
contacted BY SNAIL MAIL OR PHONE to inform them of this request. After
all, if the chapter is not represented on this list, asking for them to
report in is pointless.

In theory this should go without saying, since it is in the Standing
Rules that all chapters must supply this contact information at the
start of the year, along with a list of their officers. See Standing
Rule 4 for exact wording. On the other hand, not everyone has read the
Standing Rules with the same eye that I have in the last few months.

It greatly concerns me that we conduct organizational business here when
there is a chance that chapters could be disenfranchised. As we already
know, not everyone has free access to this list.

I would suggest contacting the chapters at their last known contact
address.

Cheers,

Betsy

"C. D. Mami" wrote:

[snip]

> First we need all Board members to check in with an e-mail address a snail mail address and a phone number.
> It is my hope that this can be done in the next 2 weeks.
> Your vote is important as you decide what will happen to YOUR Chapter.
> YOU are the voice of YOUR chapter.
> If you are not here YOUR chapter has NO say it what is happening.

[snip]

--
Betsy R. Delaney
Web Mistress at large
WebInvent.com, Inc.

************************************************************************
mailto:WebInvent@WebInvent.com or visit http://www.WebInvent.com/
mailto:Costume-Con@Costume-Con.org or visit http://www.Costume-Con.org/
mailto:betsy@hawkeswood.com or visit http://www.hawkeswood.com/
************************************************************************

That is the idea but first I need to give them time to do so under their own
power and to wait fro the 7th of Jan for them to report

----- Original Message -----
From: Betsy Delaney <betsy@hawkeswood.com>
To: <ICG-BOD@yahoogroups.com>
Sent: Thursday, January 02, 2003 5:34 PM
Subject: Re: [ICG-BOD] time to work


> I would hope that those chapters not responding by email would be
> contacted BY SNAIL MAIL OR PHONE to inform them of this request. After
> all, if the chapter is not represented on this list, asking for them to
> report in is pointless.
>
> In theory this should go without saying, since it is in the Standing
> Rules that all chapters must supply this contact information at the
> start of the year, along with a list of their officers. See Standing
> Rule 4 for exact wording. On the other hand, not everyone has read the
> Standing Rules with the same eye that I have in the last few months.
>
> It greatly concerns me that we conduct organizational business here when
> there is a chance that chapters could be disenfranchised. As we already
> know, not everyone has free access to this list.
>
> I would suggest contacting the chapters at their last known contact
> address.
>
> Cheers,
>
> Betsy
>
> "C. D. Mami" wrote:
>
> [snip]
>
> > First we need all Board members to check in with an e-mail address a
snail mail address and a phone number.
> > It is my hope that this can be done in the next 2 weeks.
> > Your vote is important as you decide what will happen to YOUR Chapter.
> > YOU are the voice of YOUR chapter.
> > If you are not here YOUR chapter has NO say it what is happening.
>
> [snip]
>
> --
> Betsy R. Delaney
> Web Mistress at large
> WebInvent.com, Inc.
>
> ************************************************************************
> mailto:WebInvent@WebInvent.com or visit http://www.WebInvent.com/
> mailto:Costume-Con@Costume-Con.org or visit http://www.Costume-Con.org/
> mailto:betsy@hawkeswood.com or visit http://www.hawkeswood.com/
> ************************************************************************
>
> --
> This message sent via the International Costumers' Guild
> Board of Director's Mailing List.
>
> The contents of this message are the responsibility of poster.
>
> To unsubscribe from this group, send an email to:
> ICG-BOD-unsubscribe@egroups.com
>
> <http://groups.yahoo.com/group/ICG-BOD>
>
>
>
>
> Your use of Yahoo! Groups is subject to http://docs.yahoo.com/info/terms/
>
>
>

Among other attempts at contact, put the request in the newsletter, which
goes to every member in good standing.

Byron

----- Original Message -----
From: "Betsy Delaney" <betsy@hawkeswood.com>
To: <ICG-BOD@yahoogroups.com>
Sent: Thursday, January 02, 2003 5:34 PM
Subject: Re: [ICG-BOD] time to work


> I would hope that those chapters not responding by email would be
> contacted BY SNAIL MAIL OR PHONE to inform them of this request. After
> all, if the chapter is not represented on this list, asking for them to
> report in is pointless.
>
> In theory this should go without saying, since it is in the Standing
> Rules that all chapters must supply this contact information at the
> start of the year, along with a list of their officers. See Standing
> Rule 4 for exact wording. On the other hand, not everyone has read the
> Standing Rules with the same eye that I have in the last few months.
>
> It greatly concerns me that we conduct organizational business here when
> there is a chance that chapters could be disenfranchised. As we already
> know, not everyone has free access to this list.
>
> I would suggest contacting the chapters at their last known contact
> address.
>
> Cheers,
>
> Betsy
>
> "C. D. Mami" wrote:
>
> [snip]
>
> > First we need all Board members to check in with an e-mail address a
snail mail address and a phone number.
> > It is my hope that this can be done in the next 2 weeks.
> > Your vote is important as you decide what will happen to YOUR Chapter.
> > YOU are the voice of YOUR chapter.
> > If you are not here YOUR chapter has NO say it what is happening.
>
> [snip]
>
> --
> Betsy R. Delaney
> Web Mistress at large
> WebInvent.com, Inc.
>
> ************************************************************************
> mailto:WebInvent@WebInvent.com or visit http://www.WebInvent.com/
> mailto:Costume-Con@Costume-Con.org or visit http://www.Costume-Con.org/
> mailto:betsy@hawkeswood.com or visit http://www.hawkeswood.com/
> ************************************************************************
>
> --
> This message sent via the International Costumers' Guild
> Board of Director's Mailing List.
>
> The contents of this message are the responsibility of poster.
>
> To unsubscribe from this group, send an email to:
> ICG-BOD-unsubscribe@egroups.com
>
> <http://groups.yahoo.com/group/ICG-BOD>
>
>
>
>
> Your use of Yahoo! Groups is subject to http://docs.yahoo.com/info/terms/
>
>

Wish I had thought of that Betsy can this be done this late
Carl

----- Original Message -----
From: Byron Connell <bconnel1@nycap.rr.com>
To: <ICG-BOD@yahoogroups.com>
Sent: Thursday, January 02, 2003 8:17 PM
Subject: Re: [ICG-BOD] time to work


> Among other attempts at contact, put the request in the newsletter, which
> goes to every member in good standing.
>
> Byron
>
>
> ----- Original Message -----
> From: "Betsy Delaney" <betsy@hawkeswood.com>
> To: <ICG-BOD@yahoogroups.com>
> Sent: Thursday, January 02, 2003 5:34 PM
> Subject: Re: [ICG-BOD] time to work
>
>
> > I would hope that those chapters not responding by email would be
> > contacted BY SNAIL MAIL OR PHONE to inform them of this request. After
> > all, if the chapter is not represented on this list, asking for them to
> > report in is pointless.
> >
> > In theory this should go without saying, since it is in the Standing
> > Rules that all chapters must supply this contact information at the
> > start of the year, along with a list of their officers. See Standing
> > Rule 4 for exact wording. On the other hand, not everyone has read the
> > Standing Rules with the same eye that I have in the last few months.
> >
> > It greatly concerns me that we conduct organizational business here when
> > there is a chance that chapters could be disenfranchised. As we already
> > know, not everyone has free access to this list.
> >
> > I would suggest contacting the chapters at their last known contact
> > address.
> >
> > Cheers,
> >
> > Betsy
> >
> > "C. D. Mami" wrote:
> >
> > [snip]
> >
> > > First we need all Board members to check in with an e-mail address a
> snail mail address and a phone number.
> > > It is my hope that this can be done in the next 2 weeks.
> > > Your vote is important as you decide what will happen to YOUR Chapter.
> > > YOU are the voice of YOUR chapter.
> > > If you are not here YOUR chapter has NO say it what is happening.
> >
> > [snip]
> >
> > --
> > Betsy R. Delaney
> > Web Mistress at large
> > WebInvent.com, Inc.
> >
> > ************************************************************************
> > mailto:WebInvent@WebInvent.com or visit http://www.WebInvent.com/
> > mailto:Costume-Con@Costume-Con.org or visit http://www.Costume-Con.org/
> > mailto:betsy@hawkeswood.com or visit http://www.hawkeswood.com/
> > ************************************************************************
> >
> > --
> > This message sent via the International Costumers' Guild
> > Board of Director's Mailing List.
> >
> > The contents of this message are the responsibility of poster.
> >
> > To unsubscribe from this group, send an email to:
> > ICG-BOD-unsubscribe@egroups.com
> >
> > <http://groups.yahoo.com/group/ICG-BOD>
> >
> >
> >
> >
> > Your use of Yahoo! Groups is subject to
http://docs.yahoo.com/info/terms/
> >
> >
>
>
> --
> This message sent via the International Costumers' Guild
> Board of Director's Mailing List.
>
> The contents of this message are the responsibility of poster.
>
> To unsubscribe from this group, send an email to:
> ICG-BOD-unsubscribe@egroups.com
>
> <http://groups.yahoo.com/group/ICG-BOD>
>
>
>
>
> Your use of Yahoo! Groups is subject to http://docs.yahoo.com/info/terms/
>
>