Carl,

I'm sorry if this comes across as harsh, but twice before, I have drafted
emails to the BOD list, commenting on the topics relevant at the time, and
never posted them. Maybe because they were too harsh, maybe because I felt
they would fall on deaf ears as is generally the case. This time, I'm
speaking my mind, as has been requested, and perhaps this time, someone will
listen.

Correct, the budget itself is not the problem. People being reimbursed for
unapproved expenses, IS a problem. The ICG budget generally operates at
near break even. Unapproved expenses are it's downfall.

I have not seen the last issue of the CQ, so I do not know the comments made
in it. I do; however, recall that you have "quit" as editor several times.
Towit:

From: "C. D. Mami" <c.mami@v...>
Date: Sun Aug 11, 2002 8:46 pm
Subject: CQ Close out

Notice to all
After a long hard time of thought I have come to the following decision.
By Jan 01 2003
I will have submitted all issues due for 2001 and the first three
quarters of
2002.
At that time I will step down as editor of the CQ.

I'm sure that there was at least one other time, but I am unable to find the
message in the archives.

Regarding the subject of the "Special Awards". You say that Photographers
and Tech are not eligible to receive a LAA, but to the description of the
award in the Standing Rules. To quote the rules:

15) The ICG shall establish a Lifetime Achievement Award to recognize
a body of achievement in the costuming art and service to
the costuming community.

a) Candidates for this award should have the following
qualifications:

i) Shall have been active in the costuming community for
at least ten years.

ii) Shall have achieved significant recognition for their
costuming skills, which may be in the form of, but
not restricted to, competitive awards, professional accomplishments,
teaching of skills, and/or media recognition.

iii) Shall have made significant contributions in service
to the costuming community.

I think that the only stickler that may preclude Photographers and Tech
would be item ii. However, being a recipient of the LAA, yourself, would
you say that you received the LAA due to the significant recognition of your
costuming skills, or for your contributions in service to the costuming
community for videography and work on the archives. I would venture to say
that a precedent has already been set for awarding the LAA to a
Photographer/Tech or even MC's. I'm sure we all know how hard it is to find
a good MC for a Masquerade.

Re: Fundraising and Raising Dues. True, we most likely do not have anyone
to sell to except ourselves and that is a limited market. However, I feel
that we do need to find some options for fundraising, as the ICG comes up
short year after year. It is obvious that this organization can not be
maintained on dues alone. It is also not a time to raise dues. That caused
many problems last time. Most likely because the ICG was asking for more
money, but was still not providing any tangible benefits for the cost.
Which brings us to the subject of the Newsletter. I am in favor of the
Newsletter over the CQ. I have only ever seen one issue of the CQ, but I
was not impressed. The Newsletter at least provides the members with
something, they feel as if they belong to something. That is the reason
that I almost single-handedly produce a newsletter for our chapter every
single month. It is a single thing that connects all the members of the
chapter and it is something that all members have access to, unlike the
internet. I one member who does not have regular internet access and must
be reached by phone or mail.

Re: the Archives. The Archives do not need to be removed from the budget.
Extraneous, unbudgeted expenses need to be removed from the budget. You say
that for years the Archives has operated on limited funds. If the Archives
have operated on limited funds, they would have stayed on budget; however,
there have been several requests in the past from the Archives for
additional funds above and beyond those budgeted. I'm sure that the ICG has
met those requests at times and other times, they were met by donations.

Re: the current Website and Bank expenses. Were these expenses not covered
under the 2002-3 budget? What is the fiscal year of the budget? Bank
expenses are not something that we can avoid paying, unless we find a bank
with no fees. Bank expenses should not have to be approved, just paid.

Again, I'm sorry if this is harsh. I am by nature a quiet follower, but
this organization is running into the ground and not much progress is being
made to correct things. There are occasional outbursts of a lot of talk,
but no real proactive action. I think that people are afraid to talk about
the real issues or do anything about them.

Roll Call as requested yet again

Michael Bruno, President
Millennium Costumers Guild, Colorado and Beyond

2980 Roche Dr South
Colorado Springs, CO 80918
719-598-0874

I am on both the ICG lists. I read most, if not all, of the posts. I do
not respond much during the heavier rants because 1) I am way over committed
locally and 2) generally when I do post my comments, no one ever responds.

Note: My address and phone will be changing next month, as I am moving.
It's just one more thing that I've currently got on my plate.

----- Original Message -----
From: "C. D. Mami" <c.mami@verizon.net>
To: <ICG-BOD@yahoogroups.com>
Sent: Monday, December 30, 2002 10:35 AM
Subject: Re: [ICG-BOD] Re: Motion for 2003 ICG Budget


> Sharon
> First the budget it self is not the problem.
> Timing was bad and several issues in the budget are the problem
> The CQ I was informed would be ended with the last issue of 2001 That is
why
> the editor's comments read the way they do.
> At the time our president ask me to hold while the CQ was ended and the
> newsletter was started, based on a dissussion between you and her the CQ
> would be ended.
> To Wit I have not quit as editor at this point.
> Before the budget can be accepted the CQ issue must be settled and the
> Newletter isssue must be decided.
> As for the awards last year no one voted for the lifetime award and I was
> starting to light the fire so the same mistake would not occur this year
> The new award was a brain storm to honor the people that make us look good
> and IMHO are every bit as important as the lifetime awards.
> Tech and photographers are an important part of our art form as well as
> MCees and others.
> Should we give them a lifetime award instead I think not the rules for the
> award prevent that.
> Fund raising the truth is we have nothing to sell except to ourselves and
> even that is limited.
> I agree raising dues at this time is wrong.
> I will ask that the Archives be removed from the budget, it will slow down
> some of the work as my money and the other who helped (non costumer) are
no
> longer there.
> For years the Archives got by with limited funds and when ask the
costumers
> gave what aide they could and I have no doubt if I asked tomorrow they
would
> give all they could.
> You said once we needed to be responsable I am trying to follow that.
> to decide this issue we need all the board members to vote and some of
them
> are lost.
> I would now ask that you remove your motion until we finish the holiday
and
> then solve these issues and make changes where needed.
> Until then I will ask that the board vote permission to spend as needed
for
> the three items you mentioned web site bank fees and newsletter.
> C. D. Mami
> Vice President
>

Bruno
Hash or not the reply is the item We are all doing a job that needs to be
done if everyone agreed with me or saw it my way it would suck big time.
I am NOT always right I am a person and I don't share your views but if you
keep quiet I can't see your side of it.
The problem is not hash or right but speaking up and doing the job as
required.
YOU are the voice and vote of your chapter NOT me
YOU decide what is good or bad NOT me
YOU decide what action needs to be addressed NOT me.
Get the picture
If you sound harsh who cares
My job is to listen to you and your chapter and learn from you how to make
things better.
And if I have to pull your nose to make you mad enough to write down what
you think get ready to have your nose pulled
This is not just for Bruno the rest of you should be paying attention
The CQ will never work in the format I was given and it will not do the job
even if it was well written four times a year is not enough to inform all
the members.
It was not planned as that type of item.
By make it subcribation only it was even worse for information the members
need.
As for the awards they were given the way they were for reasons not
discussed firt the rules say only one per year second a board and the time
for that vote had pasted thirde it was decided that all three were equal in
their service to the guild. Forth the president decided that it was to be in
her role as president. Fifth it was to be done by some one other than
myself but they could not get it done so I helped out by doing it at the
last minute.
If the board had acted as reqired then a lifetime award would have been
given we didn't.
The Archives had continued for years on my money and people give equipment
(non costumers) with out any real help and we did ok when a problem came up
we as for help from both chapters and members and they helped.
The first ten years the total asked for from the ICG incliding gifts from
members and chapters was not 500 dollars
For over 10,000 dollars worth of equipment I would say no one can fault me.
We have about 15 Chapters you are the only one officially heard from, and
you worry about being harsh cause I ask for a role call.
three chapters are not ever heard from and one is our founding chapter
We have one that is shanging it board member and two don't have board
members.
we have two board members that have computer issues that is why I asked for
mail addresses and phone numbers.
I will make you a deal you get me a full board for the annual meeting and
help get the issues done by cc-21 and I will not address this body until
Sept 1 of 2003.
Do that and I will walk your name through the board and get YOU the lifetime
achivement award or give you mine.
BTW yes I quit as CQ editor several times for lack of content for 3000
dollars on my credit card with no funds and lack if interest by the people
on this board to see the job through,
Nothing in the ICG is a one person show it takes a team just like football
or war everyone has something that needs to be done and if one person no
matter how small does not do what they are to do then the team gets beat.
C. D. Mami
Vice President

Yes. I still have a tiny bit of space I can use for such an
announcement. Can you give me the text?

Thanks!

Betsy

"C. D. Mami" wrote:

>
> Wish I had thought of that Betsy can this be done this late
> Carl
> ----- Original Message -----
> From: Byron Connell <bconnel1@nycap.rr.com>
> To: <ICG-BOD@yahoogroups.com>
> Sent: Thursday, January 02, 2003 8:17 PM
> Subject: Re: [ICG-BOD] time to work
>
> > Among other attempts at contact, put the request in the newsletter, which
> > goes to every member in good standing.
> >
> > Byron

--
Betsy R. Delaney
Web Mistress at large
WebInvent.com, Inc.

************************************************************************
mailto:WebInvent@WebInvent.com or visit http://www.WebInvent.com/
mailto:Costume-Con@Costume-Con.org or visit http://www.Costume-Con.org/
mailto:betsy@hawkeswood.com or visit http://www.hawkeswood.com/
************************************************************************

Here's a check in:

St. Louis Costumers Guild
c/oBruce & Nora Mai
7835 Milan
St. louis, MO 63130-1251
314-727-0972
casamai@sbcglobal.net

This is just a check-in - opinions will be voiced shortly.

Point of Information

What are the amounts on the charges, and specifically what are they
for. Web-space, web-address, etc.

I like to have a little more information before voting.

Frances Burns
SWCG

>MOTION MOTION MOTION MOTION MOTION
>****************************************************************************************
>I move that we authorize the treasurer to use ICG funds to cover the cost
>of the Web charges and the bank charges due until the 2003 budget is passed
>C. D. Mami
>Vice President
>
>
>[Non-text portions of this message have been removed]
>
>
>--
>This message sent via the International Costumers' Guild
>Board of Director's Mailing List.
>
>The contents of this message are the responsibility of poster.
>
>To unsubscribe from this group, send an email to:
>ICG-BOD-unsubscribe@egroups.com
>
><http://groups.yahoo.com/group/ICG-BOD>
>
>
>
>
>Your use of Yahoo! Groups is subject to http://docs.yahoo.com/info/terms/

Frances,

The web site hosting is $20 a month. John O'Halloran has previously
mentioned that this covers a generous amount of bandwidth to expand
the ICG site without moving to a more expensive plan or another
host. Both Jeff Morris and John have brought up ideas to enhance the
site that tie in nicely with the visual aspect of costuming.

For the bank, I'd guess $10 ...

The current bank has a variable scale, but most months it beats a
fixed rate business account at other banks. For example in 1998, it
was $10 a month with the previous account, and the current bank has
not exceeded $100 within a calendar year.

The factors the bank uses to calculate the charge is the amount of
activity and then offsets it by a credit for the balance amount.
Since January 7th is the official annual reporting date, there
*should* be a number of checks deposited, but with three days left to
receive mail till that date, I currently have nothing to deposit.

With regards to Southwest, Kim Martin is great at reporting quarterly
so if she misses the 7th by a short period of time, none of your
members expired in the last quarter, and should all get their
newsletters mailed to them this month, according to Betsy's current
plan that I print mailing labels promptly on Jan. 8th and mail them
to her within a day.

That then leads to an additional question, the ICG will be
reimbursing ICG correspondance at some pointin 2003? I can hang on
to my receipts till the budget is approved, but I normally mail a few
things out like labels and treasurers' reports, as they are
requested. Newsletter labels are the only item that stick firmly to
a calendar schedule. All others are ad hoc.

It may help at this point if any members of the Board that could
activate their access to Yahoo groups did, since the ICG Treasurer's
2002 report will be finished by the end of January (waiting on Dec
bank statement). Unless you'd rather wait till the 2003 Annual
Meeting for a copy. Prior years are already stored in the 'files'
section of the list's site. Still, electronic access is not
mandatory so if you would like them attached to an email or mailed
via regular post - those are still valid options.

Sharon
ICG Treasurer

--- In ICG-BOD@yahoogroups.com, frances <francesb@s...> wrote in part:

> Point of Information
>
> What are the amounts on the charges, and specifically what are they
> for. Web-space, web-address, etc.
>
> I like to have a little more information before voting.
>
> Frances Burns
> SWCG

Before I became President, the policy of the ICG as a corporation was to
communicate electronically. As I understand it, the ICG adoipted this
policy to control costs. However, because I had heard numerous complaints
about lack of access to electronic communication, the first thing I did when
I was elected was to announce a change in the corporate policy: henceforth
all communications would be sent both electronically and by snail mail.
That seems no longer to be the case, but I do not recall that a change in
policy ever was announced. If thepolicy was changed to electronic
communication only, why are we still budgeting for postage?

I believe that a policy of communicating only by electronic means is
shortsighted and has the potential of denying a significant portion of the
membership access to ICG business. This certainly weas the case in the
recent past.

ICG-BOD isnother matter. Unlike ICG-D, ICG-BOD is a means by which the
corporation's Board of Directors meets to conduct official corporate
business. The By-laws and the Standing Rules clearly allow for Board
meetings conducted electronically. Decisions made by the Board in an
electronic meeting are as valid and binding as those the Board makes in
face-to-face meetings (which generally happen no more than one a year, in
conjunction with the Annual Meeting of the members).

That being the case, it is essential that every chapter have at least one
represdentative with access to ICG-BOD. In fact, the current structure of
that list is intended to include the chapter's official Board representative
plus one additional observer who can report on Board discussions in the
absence of the voting member. I communicated this to all chapters in a
snail mail President's Report, asking them to be sure there was more than
one member with access to ICG-BOD. That report (like all the others I sent)
also was posted electonically on ICG-BOD and ICG-D and on the ICG web site.
Over the last five years (at least), we made several attempts to assure that
every chapter had a representative on ICG-BOD. However, chapter officers do
change, and chapters may be lax in reporting their current officers (as
required by the Standing Rules). Consequently, it is very important that
the ICG's current officers annually poll the chapters, by snail mail as well
as electronically, to make sure that every chapter is represented on ICG-BOD
and able to participate in Boardf deliberations and decisions.

I understand that this is what Carl is attempting to do by asking every
chapter to "check in." That request needs to be made by snail mail as well
as electronically tyo assure that every chapter is contacted.

Byron

Carl --

Sorry, you are not correct. Article V, Section 1 of the ICG By-laws says
that "The Corporation's Board of Directors shall conduct the Corporation's
business and manage its property, except as otherwise provided by statute,
the Articles of Incorportation, or these By-laws." It's the Board that does
so, not the officers and not the Annual Meeting of the members.

The By-laws permit the Board of Directors to meet electronically as well as
face-to-face. Article V, Section 6 says that "The Board of Directors may
hold regular and special meetings, either within or ourside the State of
Maryland. One or more members of the Board may participate in a meeting of
the Board or a committee of the Board by means of a conference telephone or
similar communications equipment which permits all persons participating in
the meeting to communicate with each other." This is the language I
proposed at the 1992 Annual Meeting and which the members adopted. At the
meeting, we specifically discussed meeting by computer and agreed that the
phrase, "permits all persons participating in the meeting to communicate
with each other" would allow such meetings.

Consequently, ICG-BOD constitutes a Board meeting and decisions made by the
Board in this fashion are as binding as those made at face-to-face meetings.
That's why, even though lack of e-mail does not disenfranchise a member from
serving as a chapter's voting representative on the Board, we strongly urge
that the voting representative have e-mail. That's also why we ask that
every chapter designate a member who has e-mail to be a non-voting back-up
participant in ICG-BOD. In my view, bluntly, a chapter that fails to do so
does so at its own peril.

Byron

----- Original Message -----
From: "C. D. Mami" <c.mami@verizon.net>
To: <ICG-D@yahoogroups.com>
Sent: Saturday, January 04, 2003 6:20 PM
Subject: Re: [ICG-D] Money Issues - watch out - I'm grumpy again!


> Sorry I stand corrected but by reading that why do we have the BOD list at
> all in effect it has no power and except at the annual meeting nothing can
> be done except discuss an issue and that is not even permitted.
> As I read the standing rules except at the yearly meeting or a special
> meeting called by the president the board can do nothing.
> And the president needs do nothing except call the meeting and preside
over
> it.
> Carl
> ----- Original Message -----
> From: Betsy Delaney <betsy@hawkeswood.com>
> To: <ICG-D@yahoogroups.com>
> Sent: Saturday, January 04, 2003 5:13 PM
> Subject: Re: [ICG-D] Money Issues - watch out - I'm grumpy again!
>
>
> > Not by my reading of the Standing Rules.
> >
> > Can you find the place where there is such a requirement?
> >
> > http://www.costume.org/documents/standrules.html
> >
> > Betsy
> >
> > "C. D. Mami" wrote:
> > >
> > > I believe it is required that a member of the board have e-mail access
> > > Car

I see
I was looking at the standing rules as directed by Betsy.
Here is the part where the problem lies they (The standing rules) are
written so some one like me gets two meanings and they seem to conflict with
the by laws.
I will be the first to admit that legal terms are NOT my strong suit, but
there must be a clear road to follow
The standing rules appear to be going one way and the by-laws another.
When in doubt which do you follow?
The other problem is some chapters are not represented by a board member and
one appears to have no one to communicate with even by US Post.
The board itself seems disinterested in any thing.
It finds a roll call an anoyance
And anything short of a request to raise dues is not worth the trouble.
It seems that everyone is of the mind that the general meeting at cc-21 will
solve all the troubles, and as they are not going to be there why worry.
No one seems to understand that unless we do our job at the board level
there will be nothing for the general members to vote on.
Maybe I am wrong but aren't we suppose to narrow everything down to a choice
so a vote may be taken.
Or is mob rule the order of the day?
Carl

Carl and Byron:

"C. D. Mami" wrote:

>
> I see
> I was looking at the standing rules as directed by Betsy.
> Here is the part where the problem lies they (The standing rules) are
> written so some one like me gets two meanings and they seem to conflict with
> the by laws.

This is a problem.

> I will be the first to admit that legal terms are NOT my strong suit, but
> there must be a clear road to follow
> The standing rules appear to be going one way and the by-laws another.
> When in doubt which do you follow?

In this case, the Standing Rules are superceded by the By-Laws. This is
a discrepancy we should fix.

> The other problem is some chapters are not represented by a board member and
> one appears to have no one to communicate with even by US Post.
> The board itself seems disinterested in any thing.
> It finds a roll call an anoyance
> And anything short of a request to raise dues is not worth the trouble.
> It seems that everyone is of the mind that the general meeting at cc-21 will
> solve all the troubles, and as they are not going to be there why worry.
> No one seems to understand that unless we do our job at the board level
> there will be nothing for the general members to vote on.
> Maybe I am wrong but aren't we suppose to narrow everything down to a choice
> so a vote may be taken.
> Or is mob rule the order of the day?
> Carl

In my opinion, at the conclusion of the ICG meeting, any issue not
resolved should be brought before the board and dealt with. The issues
being raised there are major issues, and I think they require the input
of all chapters.

Byron is correct that chapters who do not provide email-enabled
representatives to communicate on this list do so at their peril, but I
also believe that if we're going to get serious about using this list to
make the kinds of changes I can forsee, the chapters need to be made
aware.

Note that the pile of proto-motions I'm publishing are going to cause
further discrepancies in the Standing Rules, should all of them pass.
We're not going to be done when we're finished with the meeting, but
we'll have enough things decided (I hope) that we will know which items
still need to be changed and which things can be left alone.

We have only just begun to clean house.

And note also one more thing: The CC21 web site lists the meeting as
occurring on Monday, April 21. Just an FYI.

Cheers,

Betsy

--
Betsy R. Delaney
Web Mistress at large
WebInvent.com, Inc.

************************************************************************
mailto:WebInvent@WebInvent.com or visit http://www.WebInvent.com/
mailto:Costume-Con@Costume-Con.org or visit http://www.Costume-Con.org/
mailto:betsy@hawkeswood.com or visit http://www.hawkeswood.com/
************************************************************************

We would like to remind you of this upcoming event.

Quarterly Reports are due tomorrow

Date: Monday, January 6, 2003
Time: 12:00AM PST (GMT-08:00)

Remember Quarterly reports are due the 6th of every January,
April, July, and October.

The January report is also when all ICG dues and CQ subscription
moneies are due as well.

>From Betsy:

And note also one more thing: The CC21 web site lists the meeting as

> occurring on Monday, April 21. Just an FYI.

I think that it could not be changed and that everyone else is okay with
this for this meeting. I know that Trudy has scheduled the meeting on
Friday for us.

Dora

Bruno Wrote:
At 11:43 PM 1/2/2003 -0700, you wrote:

>Correct, the budget itself is not the problem. People being reimbursed for
>unapproved expenses, IS a problem. The ICG budget generally operates at
>near break even. Unapproved expenses are it's downfall.

I Agree.

>I think that the only stickler that may preclude Photographers and Tech
>would be item ii. However, being a recipient of the LAA, yourself, would
>you say that you received the LAA due to the significant recognition of your
>costuming skills, or for your contributions in service to the costuming
>community for videography and work on the archives. I would venture to say
>that a precedent has already been set for awarding the LAA to a
>Photographer/Tech or even MC's. I'm sure we all know how hard it is to find
>a good MC for a Masquerade.

Agreed. I think Tech's contribution needs to be more recognized.

>Roll Call as requested yet again

Dina Flockhart
President, Northern Lights Costumer's Guild
61 Gilson Road, Littleton, MA 01460
978-486-4414
cloak@ziplink.net (personal address, please costumer@excite.com for public
chapter contact)

I am only on the ICGBOD list, and I read all of the posts to that list,
generally once a day or every other day.

Yours in stitches,

Dina Flockhart

Several times over the last two weeks I have heard the remark unapproved
spending. Followed by the monies paid for the plaques given at World Con.
First who approves spending Answer the president
who approved the spending questioned Answer the president
what other unapproved spending out side of budget Answer NONE
When the archives needed money for the DVD writer I asked for help NOT from
the budget but from the members.
Now I would like to point out that waiting to be repaid is a long term item.
and if the guild had to reimburse me for all the monies spent on the
archives or pay for any of the equipment used that I work hard to get NON
costumers to give me to use, well I have all the receipts and any one
feeling rich can pay them.
As for the trouble of a roll call after listening to you it is no wonder the
membership is falling and people feel they are not getting any thing from
the guild they are right
YOU people are their repesentives and you are NOT doing YOUR job.
I don't get on the computer is just an excuse one guild has US Post returned
unable to deliver.
Or I only check the box once a month
How about the bad or no phone contact.
Only 5 voting people have checked in Maybe it sunspots or a virus yeah
that's it the I don't give a damn bug is going around and the board is
infected
C. D. Mami
Vice President

----- Original Message -----
From: Dina Flockhart <cloak@ohque.ziplink.net>
To: <ICG-BOD@yahoogroups.com>
Sent: Sunday, January 05, 2003 10:30 PM
Subject: Re: [ICG-BOD] Re: Motion for 2003 ICG Budget


> Bruno Wrote:
> At 11:43 PM 1/2/2003 -0700, you wrote:
> >Correct, the budget itself is not the problem. People being reimbursed
for
> >unapproved expenses, IS a problem. The ICG budget generally operates at
> >near break even. Unapproved expenses are it's downfall.
>
> I Agree.
>
> >I think that the only stickler that may preclude Photographers and Tech
> >would be item ii. However, being a recipient of the LAA, yourself, would
> >you say that you received the LAA due to the significant recognition of
your
> >costuming skills, or for your contributions in service to the costuming
> >community for videography and work on the archives. I would venture to
say
> >that a precedent has already been set for awarding the LAA to a
> >Photographer/Tech or even MC's. I'm sure we all know how hard it is to
find
> >a good MC for a Masquerade.
>
> Agreed. I think Tech's contribution needs to be more recognized.
>
> >Roll Call as requested yet again
>
> Dina Flockhart
> President, Northern Lights Costumer's Guild
> 61 Gilson Road, Littleton, MA 01460
> 978-486-4414
> cloak@ziplink.net (personal address, please costumer@excite.com for public
> chapter contact)
>
> I am only on the ICGBOD list, and I read all of the posts to that list,
> generally once a day or every other day.
>
> Yours in stitches,
>
> Dina Flockhart
>
> --
> This message sent via the International Costumers' Guild
> Board of Director's Mailing List.
>
> The contents of this message are the responsibility of poster.
>
> To unsubscribe from this group, send an email to:
> ICG-BOD-unsubscribe@egroups.com
>
> <http://groups.yahoo.com/group/ICG-BOD>
>
>
>
>
> Your use of Yahoo! Groups is subject to http://docs.yahoo.com/info/terms/
>
>
>

Sorry - I misread the requirements for checking in.

Betsy Delaney
Sick Pups
5740 Yellowrose Court
Columbia, MD 21045-2500
410.740.5478 or 301.307.0222
betsy@hawkeswood.com

Thanks,

Betsy

--
Betsy R. Delaney
Web Mistress at large
WebInvent.com, Inc.

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************************************************************************

Maybe pre-approved or budgeted spending would have been better terms.

Dina Flockhart
Northern Lights

At 12:19 AM 1/6/2003 -0500, you wrote:

>Several times over the last two weeks I have heard the remark unapproved
>spending. Followed by the monies paid for the plaques given at World Con.
>First who approves spending Answer the president
>who approved the spending questioned Answer the president
>what other unapproved spending out side of budget Answer NONE
>When the archives needed money for the DVD writer I asked for help NOT from
>the budget but from the members.
>Now I would like to point out that waiting to be repaid is a long term item.
>and if the guild had to reimburse me for all the monies spent on the
>archives or pay for any of the equipment used that I work hard to get NON
>costumers to give me to use, well I have all the receipts and any one
>feeling rich can pay them.
>As for the trouble of a roll call after listening to you it is no wonder the
>membership is falling and people feel they are not getting any thing from
>the guild they are right
>YOU people are their repesentives and you are NOT doing YOUR job.
>I don't get on the computer is just an excuse one guild has US Post returned
>unable to deliver.
>Or I only check the box once a month
>How about the bad or no phone contact.
>Only 5 voting people have checked in Maybe it sunspots or a virus yeah
>that's it the I don't give a damn bug is going around and the board is
>infected
>C. D. Mami
>Vice President
>----- Original Message -----
>From: Dina Flockhart <cloak@ohque.ziplink.net>
>To: <ICG-BOD@yahoogroups.com>
>Sent: Sunday, January 05, 2003 10:30 PM
>Subject: Re: [ICG-BOD] Re: Motion for 2003 ICG Budget
>
>
>> Bruno Wrote:
>> At 11:43 PM 1/2/2003 -0700, you wrote:
>> >Correct, the budget itself is not the problem. People being reimbursed
>for
>> >unapproved expenses, IS a problem. The ICG budget generally operates at
>> >near break even. Unapproved expenses are it's downfall.
>>
>> I Agree.
>>
>> >I think that the only stickler that may preclude Photographers and Tech
>> >would be item ii. However, being a recipient of the LAA, yourself, would
>> >you say that you received the LAA due to the significant recognition of
>your
>> >costuming skills, or for your contributions in service to the costuming
>> >community for videography and work on the archives. I would venture to
>say
>> >that a precedent has already been set for awarding the LAA to a
>> >Photographer/Tech or even MC's. I'm sure we all know how hard it is to
>find
>> >a good MC for a Masquerade.
>>
>> Agreed. I think Tech's contribution needs to be more recognized.
>>
>> >Roll Call as requested yet again
>>
>> Dina Flockhart
>> President, Northern Lights Costumer's Guild
>> 61 Gilson Road, Littleton, MA 01460
>> 978-486-4414
>> cloak@ziplink.net (personal address, please costumer@excite.com for public
>> chapter contact)
>>
>> I am only on the ICGBOD list, and I read all of the posts to that list,
>> generally once a day or every other day.
>>
>> Yours in stitches,
>>
>> Dina Flockhart
>>
>> --
>> This message sent via the International Costumers' Guild
>> Board of Director's Mailing List.
>>
>> The contents of this message are the responsibility of poster.
>>
>> To unsubscribe from this group, send an email to:
>> ICG-BOD-unsubscribe@egroups.com
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>>
>>
>>
>>
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>>
>>
>>
>
>
>--
>This message sent via the International Costumers' Guild
>Board of Director's Mailing List.
>
>The contents of this message are the responsibility of poster.
>
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>

Just realized I have not checked in properly
C. D. Mami
Vice President
85 W. McClellan Ave.
Livingston NJ 07039
973-994-3162
c.mami@verizon.net
BTW Betsy well done the newsletter is great you deserve an ATTA GIRL
Thank you
Carl

Dora Buck
Recording Secretary
85 W. McClellan Ave.
Livingston NJ 07039
973-994-3162

Byron Connell
Immediate Past President
50 Dove Street
Albany, NY 12210-1811
(518)434-8217
bconnel1@nycap.rr.com

checking in as a non-voting participant

[Non-text portions of this message have been removed]

At 03:20 PM 1/4/2003 +0000, you wrote:

>The web site hosting is $20 a month. John O'Halloran has previously
>mentioned that this covers a generous amount of bandwidth to expand
>the ICG site without moving to a more expensive plan or another
>host. Both Jeff Morris and John have brought up ideas to enhance the
>site that tie in nicely with the visual aspect of costuming.
>
>For the bank, I'd guess $10 ...
>
>The current bank has a variable scale, but most months it beats a
>fixed rate business account at other banks. For example in 1998, it
>was $10 a month with the previous account, and the current bank has
>not exceeded $100 within a calendar year.

Given this information: I vote for

[snip]

> MOTION MOTION MOTION MOTION MOTION
>

****************************************************************************************

> I move that we authorize the treasurer to use ICG funds to cover the

cost of the Web charges and the bank charges due until the 2003 budget is
passed

> C. D. Mami
> Vice President

And hope the treasury can cover it.

Frances Burns
SWCG

>It may help at this point if any members of the Board that could
>activate their access to Yahoo groups did, since the ICG Treasurer's
>2002 report will be finished by the end of January (waiting on Dec
>bank statement). Unless you'd rather wait till the 2003 Annual
>Meeting for a copy. Prior years are already stored in the 'files'
>section of the list's site. Still, electronic access is not
>mandatory so if you would like them attached to an email or mailed
>via regular post - those are still valid options.

By the way, I tried to activate the Yahoo groups and got nothing but trouble.

>Pierre

Checking in as non-voting Parliamentarian.

Pierre Pettinger
5100 Leighton Ave.
Lincoln, NE 68504
(402) 464-5251
costumrs@radiks.net

"Those Who Fail To Learn History
Are Doomed To Repeat It;
Those Who Fail To Learn History Correctly--
Why They Are Simply Doomed."

Achemdro'hm
"The Illusion of Historical Fact"
-- C.Y. 4971

Andromeda

After searching my e-mail, I find I never received the original e-mail on
this subject. I hope the following format is correct. I followed others who
had posted their info.

Ann K. Stephens
GCFCG
9811 Braddock Road
Silver Spring, Maryland 20903
301.445.1849
ricrader@mindspring.com

Hi!

Has anyone received the minutes of the 2002 meeting, and could you
please forward them to me? They are (I think) supposed to be published
prior to the Annual meeting.

I can include them in the final issue before the meeting (due at the
beginning of March).

Thanks!

Betsy

--
Betsy R. Delaney
Web Mistress at large
WebInvent.com, Inc.

************************************************************************
mailto:WebInvent@WebInvent.com or visit http://www.WebInvent.com/
mailto:Costume-Con@Costume-Con.org or visit http://www.Costume-Con.org/
mailto:betsy@hawkeswood.com or visit http://www.hawkeswood.com/
************************************************************************

Hi, folks!

I'm crossposting for maximum effect.

Sharon Trembley has sent me her Treasurer's report for the next issue of
The ICG Newsletter, and it's going to Kinkos tomorrow, if I can't get
there today.

What's disturbing me is this:

Only four chapters managed to get a report in to Sharon by the deadline
(1/7):

GCFCG
Greater Sacramento
Sick Pups
Southwest

Four more chapters indicated that something was coming (one was
misaddressed and is being resent but has not been received, and one is
"in the mail"):

Australia
GBACG
Millenium
St. Louis

The remaining chapters never contacted Sharon at all:

Beyond Reality
CGW
Chicago
Delaware Valley
Northern Lights
Utah
Western Canada

The cut-off for receiving the Newsletter is November 2002. The print run
will be 480 plus some extras. The actual member count is down to 372.

I'm sending this on wide broadcast on the theory that individuals who
should be monitoring the BOD list aren't passing the info on to the
people who need to know.

For heaven's sake! The requirements for mailing in updates are not news.
They've been published in the Standing Rules for at least the last 8
years, and possibly longer. There's simply no excuse.

If you belong to one of the chapters noted above, it's in YOUR BEST
INTEREST to contact your chapter Treasurer or President and find out
what's going on. If there are no changes to the membership roster, then
a report should still go in, that says "No changes." Considering the
drop in membership numbers, I don't think this is the case.

A limited number of additional copies of the Newsletter are being
printed, but I'm not willing to get into the habit of sending back
issues because the chapter can't be bothered to keep the ICG up to date.

Please do something!

Thanks,

Betsy

--
Betsy R. Delaney
Web Mistress at large
WebInvent.com, Inc.

************************************************************************
mailto:WebInvent@WebInvent.com or visit http://www.WebInvent.com/
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mailto:betsy@hawkeswood.com or visit http://www.hawkeswood.com/
************************************************************************

Hey - Dora told me where to look.

They'll be reproduced in the next Newsletter.

Thanks,

Betsy

Betsy Delaney wrote:

>
> Hi!
>
> Has anyone received the minutes of the 2002 meeting, and could you
> please forward them to me? They are (I think) supposed to be published
> prior to the Annual meeting.
>
> I can include them in the final issue before the meeting (due at the
> beginning of March).
>
> Thanks!
>
> Betsy

--
Betsy R. Delaney
Web Mistress at large
WebInvent.com, Inc.

************************************************************************
mailto:WebInvent@WebInvent.com or visit http://www.WebInvent.com/
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mailto:betsy@hawkeswood.com or visit http://www.hawkeswood.com/
************************************************************************

David Doering
Designated Chapter Rep ICG-BOD
Sew-and-Sewzz
289 West Hidden Hollow Drive
Orem, Utah 84058
801-225-5374
dave@techvoice.com (for personal mail)
utahguild@aol.com (chapter business)


I have spoken with Charles Galway on Tuesday to request a report be sent.

Dave Doering

Barbara Wright
CCG President

Our Treasurer is working on this. We have a CCG meeting on the 26th and should get something in shortly there after.

Left out some information:

Barbara Wright
CCG President
1926 N Maple Lane
Arlington Heights, IL 60004
847-670-4330 fax 847-670-4331
bawsews@aol.com

I'm pleased to report that if you visit:

http://www.sickpups.org/

you will now find information about our chapter. We still have some
tweaking to do, but we're up and running now.

Many thanks to Jeff Poretsky for donating his web space for the purpose.

Cheers,

Betsy

--
Betsy R. Delaney
Web Mistress at large
WebInvent.com, Inc.

************************************************************************
mailto:WebInvent@WebInvent.com or visit http://www.WebInvent.com/
mailto:Costume-Con@Costume-Con.org or visit http://www.Costume-Con.org/
mailto:betsy@hawkeswood.com or visit http://www.hawkeswood.com/
************************************************************************

The ICG Newsletter, Volume II, Issue 1 went out in the mail this
morning. Please drop me a line and let me know when it hits the West
coast.

Please note that through some reproduction quirks, it appears that there
are a number of chapters in danger of deactivation. The only chapter in
serious arrears at this point is Australia and I understand it from
Sharon Trembley that they're working on fixing the problem.

Next issue, I'll rectify the way the page displays, but hopefully there
won't be a reason to include any such warnings in the future.

Now I can go back to costuming for the next 4 weeks or so!

The next deadline for materials to be included in the March/April
edition is 2/15/2003. If you need to be later than that, please get in
touch with me ASAP.

A tentative table of contents will be published before I start the
layout process for Vol. II Issue 2, which will be somewhat larger than
previous editions, to include sample forms, a proxy form and tentative
agenda for the annual meeting.

Thanks!

Betsy

--
Betsy R. Delaney
Web Mistress at large
WebInvent.com, Inc.

************************************************************************
mailto:WebInvent@WebInvent.com or visit http://www.WebInvent.com/
mailto:Costume-Con@Costume-Con.org or visit http://www.Costume-Con.org/
mailto:betsy@hawkeswood.com or visit http://www.hawkeswood.com/
************************************************************************

Beyond Reality Costumer's Guild
Vicki Glover, Pooh-bah
650 NW 76th St.
Seattle, WA 98117-4044
206-297-0954
vicki@kolvir.com

website is www.brcg.org

Sharon Trembley
ICG Treasurer
398 Prospect St.
South Amboy, NJ 08879
732-727-6169

Robert "Tony" Lunn
President
Greater Bay Area Costumer's Guild
292 Addison St.
San Francisco, CA 94131-2625

(415) 469-7602


[Non-text portions of this message have been removed]

Hi, folks:

I've been wondering what happened to the budget motion made and seconded
at the beginning of this month. My vote appears at the bottom of this
message. It appears that the motion was never brought to an official
vote, although it also appears that Frances Burns (SWCG) has voted yes.
Here's my personal count of the chapters whose representatives have
officially checked in with a contact name, address and email address on
this list:

Chapters:

Checked in: Not Checked In:
-------------------------------
Australia
BRCG
CCG
CGW
Delaware Valley
GCFCG
Greater Sacramento
GBACG
Millenium (has responded, but not checked in)
NJ/NYCG
NLCG
SLCG
SWCG (has voted, but not checked in)
UCG
Western Canada

Officers:
-------------------------------
President
Vice President
Treasurer
Corresponding Secretary
Recording Secretary

Non-voting:
-------------------------------
Parliamentarian
Immediate Past President

Based on this list, all of the chapters who have checked in officially
need to vote YES to pass the motion, which was seconded on 1/2/2003. To
refresh your memories:

> Seconded.

> Betsy Delaney
> Sick Pups

> (Here - envision raised right hand.)

> "C. D. Mami" wrote:
> >
> [snip]
> > MOTION MOTION MOTION MOTION MOTION
> >
> ****************************************************************************************
> > I move that we authorize the treasurer to use ICG funds to cover the cost of the
> Web charges and the bank charges due until the 2003 budget is passed
> > C. D. Mami
> > Vice President

I hereby vote YES.

Betsy Delaney
Sick Pups

--
Betsy R. Delaney
Web Mistress at large
WebInvent.com, Inc.

************************************************************************
mailto:WebInvent@WebInvent.com or visit http://www.WebInvent.com/
mailto:Costume-Con@Costume-Con.org or visit http://www.Costume-Con.org/
mailto:betsy@hawkeswood.com or visit http://www.hawkeswood.com/
************************************************************************

Betsy is right and part of this is my fault I was waiting until most of the
chapters had checked in
With that in mind I will ask for votes on the motion see below

> > > MOTION MOTION MOTION MOTION MOTION
> > >
> >

****************************************************************************
************

> > > I move that we authorize the treasurer to use ICG funds to cover the

cost of the

> > Web charges and the bank charges due until the 2003 budget is passed
> > > C. D. Mami
> > > Vice President

Being I can not find my vote listed
I vote yes to the motion before the board
Sorry I thought I had done it
C. D. Mami
Vice President

----- Original Message -----
From: Betsy Delaney <betsy@hawkeswood.com>
To: ICG Board of Directors <ICG-BOD@yahoogroups.com>
Sent: Wednesday, January 22, 2003 11:09 AM
Subject: [ICG-BOD] Checking in, motion to approve expenditures - the count
so far...


> Hi, folks:
>
> I've been wondering what happened to the budget motion made and seconded
> at the beginning of this month. My vote appears at the bottom of this
> message. It appears that the motion was never brought to an official
> vote, although it also appears that Frances Burns (SWCG) has voted yes.
> Here's my personal count of the chapters whose representatives have
> officially checked in with a contact name, address and email address on
> this list:
>
> Chapters:
>
> Checked in: Not Checked In:
> -------------------------------
> Australia
> BRCG
> CCG
> CGW
> Delaware Valley
> GCFCG
> Greater Sacramento
> GBACG
> Millenium (has responded, but not checked in)
> NJ/NYCG
> NLCG
> SLCG
> SWCG (has voted, but not checked in)
> UCG
> Western Canada
>
> Officers:
> -------------------------------
> President
> Vice President
> Treasurer
> Corresponding Secretary
> Recording Secretary
>
> Non-voting:
> -------------------------------
> Parliamentarian
> Immediate Past President
>
> Based on this list, all of the chapters who have checked in officially
> need to vote YES to pass the motion, which was seconded on 1/2/2003. To
> refresh your memories:
>
> > Seconded.
>
> > Betsy Delaney
> > Sick Pups
>
> > (Here - envision raised right hand.)
>
> > "C. D. Mami" wrote:
> > >
> > [snip]
> > > MOTION MOTION MOTION MOTION MOTION
> > >
> >
****************************************************************************
************
> > > I move that we authorize the treasurer to use ICG funds to cover the
cost of the
> > Web charges and the bank charges due until the 2003 budget is passed
> > > C. D. Mami
> > > Vice President
>
> I hereby vote YES.
>
> Betsy Delaney
> Sick Pups
>
> --
> Betsy R. Delaney
> Web Mistress at large
> WebInvent.com, Inc.
>
> ************************************************************************
> mailto:WebInvent@WebInvent.com or visit http://www.WebInvent.com/
> mailto:Costume-Con@Costume-Con.org or visit http://www.Costume-Con.org/
> mailto:betsy@hawkeswood.com or visit http://www.hawkeswood.com/
> ************************************************************************
>
> --
> This message sent via the International Costumers' Guild
> Board of Director's Mailing List.
>
> The contents of this message are the responsibility of poster.
>
> To unsubscribe from this group, send an email to:
> ICG-BOD-unsubscribe@egroups.com
>
> <http://groups.yahoo.com/group/ICG-BOD>
>
>
>
>
> Your use of Yahoo! Groups is subject to http://docs.yahoo.com/info/terms/
>
>

GBACG votes Aye

Robert "Tony" Lunn
President
Greater Bay Area Costumers Guild

Northern Lights Votes Yes.

Dina Flockhart
Chapter President

At 11:39 AM 1/22/2003 -0500, you wrote:

>Betsy is right and part of this is my fault I was waiting until most of the
>chapters had checked in
>With that in mind I will ask for votes on the motion see below
>> > > MOTION MOTION MOTION MOTION MOTION
>> > >
>> >
>****************************************************************************
>************
>> > > I move that we authorize the treasurer to use ICG funds to cover the
>cost of the
>> > Web charges and the bank charges due until the 2003 budget is passed
>> > > C. D. Mami
>> > > Vice President
>Being I can not find my vote listed
>I vote yes to the motion before the board
>Sorry I thought I had done it
>C. D. Mami
>Vice President
>----- Original Message -----
>From: Betsy Delaney <betsy@hawkeswood.com>
>To: ICG Board of Directors <ICG-BOD@yahoogroups.com>
>Sent: Wednesday, January 22, 2003 11:09 AM
>Subject: [ICG-BOD] Checking in, motion to approve expenditures - the count
>so far...
>
>
>> Hi, folks:
>>
>> I've been wondering what happened to the budget motion made and seconded
>> at the beginning of this month. My vote appears at the bottom of this
>> message. It appears that the motion was never brought to an official
>> vote, although it also appears that Frances Burns (SWCG) has voted yes.
>> Here's my personal count of the chapters whose representatives have
>> officially checked in with a contact name, address and email address on
>> this list:
>>
>> Chapters:
>>
>> Checked in: Not Checked In:
>> -------------------------------
>> Australia
>> BRCG
>> CCG
>> CGW
>> Delaware Valley
>> GCFCG
>> Greater Sacramento
>> GBACG
>> Millenium (has responded, but not checked in)
>> NJ/NYCG
>> NLCG
>> SLCG
>> SWCG (has voted, but not checked in)
>> UCG
>> Western Canada
>>
>> Officers:
>> -------------------------------
>> President
>> Vice President
>> Treasurer
>> Corresponding Secretary
>> Recording Secretary
>>
>> Non-voting:
>> -------------------------------
>> Parliamentarian
>> Immediate Past President
>>
>> Based on this list, all of the chapters who have checked in officially
>> need to vote YES to pass the motion, which was seconded on 1/2/2003. To
>> refresh your memories:
>>
>> > Seconded.
>>
>> > Betsy Delaney
>> > Sick Pups
>>
>> > (Here - envision raised right hand.)
>>
>> > "C. D. Mami" wrote:
>> > >
>> > [snip]
>> > > MOTION MOTION MOTION MOTION MOTION
>> > >
>> >
>****************************************************************************
>************
>> > > I move that we authorize the treasurer to use ICG funds to cover the
>cost of the
>> > Web charges and the bank charges due until the 2003 budget is passed
>> > > C. D. Mami
>> > > Vice President
>>
>> I hereby vote YES.
>>
>> Betsy Delaney
>> Sick Pups
>>
>> --
>> Betsy R. Delaney
>> Web Mistress at large
>> WebInvent.com, Inc.
>>
>> ************************************************************************
>> mailto:WebInvent@WebInvent.com or visit http://www.WebInvent.com/
>> mailto:Costume-Con@Costume-Con.org or visit http://www.Costume-Con.org/
>> mailto:betsy@hawkeswood.com or visit http://www.hawkeswood.com/
>> ************************************************************************
>>
>> --
>> This message sent via the International Costumers' Guild
>> Board of Director's Mailing List.
>>
>> The contents of this message are the responsibility of poster.
>>
>> To unsubscribe from this group, send an email to:
>> ICG-BOD-unsubscribe@egroups.com
>>
>> <http://groups.yahoo.com/group/ICG-BOD>
>>
>>
>>
>>
>> Your use of Yahoo! Groups is subject to http://docs.yahoo.com/info/terms/
>>
>>
>
>
>--
>This message sent via the International Costumers' Guild
>Board of Director's Mailing List.
>
>The contents of this message are the responsibility of poster.
>
>To unsubscribe from this group, send an email to:
>ICG-BOD-unsubscribe@egroups.com
>
><http://groups.yahoo.com/group/ICG-BOD>
>
>
>
>
>Your use of Yahoo! Groups is subject to http://docs.yahoo.com/info/terms/
>
>
>

Yes, Betsy, I have "checked in". Perhaps you missed it as it was quickly
followed by the rant on hash.

I don't know if I've mentioned it here, or just in talking with Sharon, but
. . .

We should not have to vote on these expenses, especially, bank charges. It
should be a give that they occur and they will be paid. In talking with
Sharon, we seem to have a flaw in our current budget process. Our current
budgeted fiscal year runs in conjunction with the calendar year, but our
annual meeting isn't until sometime later, usually April or May. So, for
the first few months of the year, we run without a budget and then have to
take a BOD vote on items which should be a given. We either need to a)
approve a budget a year in advance, b) approve a budget which will cover
expenses until the next BOD meeting, or c) prepare the budget so that it
covers from one BOD meeting until the next.

I say YES, pay the bank and the website.

Michael Bruno
The Only Officer of the Millennium Costumers Guild

----- Original Message -----
From: "Betsy Delaney" <betsy@hawkeswood.com>

> Checked in: Not Checked In:
> -------------------------------
> Millenium (has responded, but not checked in)
> >
****************************************************************************
************
> > > I move that we authorize the treasurer to use ICG funds to cover the
cost of the
> > Web charges and the bank charges due until the 2003 budget is passed
> > > C. D. Mami
> > > Vice President

HOOAAAH, Mike! This is a great idea that needs to be put into play. I
second this unofficial motion; let's do what needs to be done to make it
official.

Robert "Tony" Lunn
President, GBACG


[Non-text portions of this message have been removed]

Mike has made an important thought plain.
Now what are we going to do, as it is impossible for all of you to show up
at CC-21, may I suggest that you send your vote with either an alternate or
a proxy so your voice (vote) may be counted.
Shortly many issues will be before us
You have two things you can do, nothing except complain about the way it is
being done
Or work to make it work for your chapter
You choose
Everything that is today, is because the board made it so.
C. D. Mami
Vice President

----- Original Message -----
From: Bruno <bruno@armyofdorkness.org>
To: <ICG-BOD@yahoogroups.com>
Sent: Wednesday, January 22, 2003 8:59 PM
Subject: Re: [ICG-BOD] Checking in, motion to approve expenditures - the
count so far...


> Yes, Betsy, I have "checked in". Perhaps you missed it as it was quickly
> followed by the rant on hash.
>
> I don't know if I've mentioned it here, or just in talking with Sharon,
but
> . . .
>
> We should not have to vote on these expenses, especially, bank charges.
It
> should be a give that they occur and they will be paid. In talking with
> Sharon, we seem to have a flaw in our current budget process. Our current
> budgeted fiscal year runs in conjunction with the calendar year, but our
> annual meeting isn't until sometime later, usually April or May. So, for
> the first few months of the year, we run without a budget and then have to
> take a BOD vote on items which should be a given. We either need to a)
> approve a budget a year in advance, b) approve a budget which will cover
> expenses until the next BOD meeting, or c) prepare the budget so that it
> covers from one BOD meeting until the next.
>
> I say YES, pay the bank and the website.
>
> Michael Bruno
> The Only Officer of the Millennium Costumers Guild
>
>
> ----- Original Message -----
> From: "Betsy Delaney" <betsy@hawkeswood.com>
>
> > Checked in: Not Checked In:
> > -------------------------------
> > Millenium (has responded, but not checked in)
> > >
>
****************************************************************************
> ************
> > > > I move that we authorize the treasurer to use ICG funds to cover the
> cost of the
> > > Web charges and the bank charges due until the 2003 budget is passed
> > > > C. D. Mami
> > > > Vice President
>
>
> --
> This message sent via the International Costumers' Guild
> Board of Director's Mailing List.
>
> The contents of this message are the responsibility of poster.
>
> To unsubscribe from this group, send an email to:
> ICG-BOD-unsubscribe@egroups.com
>
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>
>
>

I hadn't voted because someone claimed web charges and bank fees were a
standard part of the operating costs and we didn't need to vote on them, but
if we need to vote to make it so, then BRCG votes "make it so."
-----Original Message-----

> > MOTION MOTION MOTION MOTION MOTION
> >
>

****************************************************************************
************

> > I move that we authorize the treasurer to use ICG funds to cover the

cost of the

> Web charges and the bank charges due until the 2003 budget is passed

[Non-text portions of this message have been removed]

When someone needs to be added to the BOD or Treasurer's lists,
please contact John and myself in advance and provide us with the
email address in question. We do get requests to join from time to
time, and if I don't recognize the address I deny access.

JSM

Thanks! I went back and reread the rant, and found your check-in info at
the bottom. I sit corrected.

And I agree with the budget statements below. Perhaps we need to discuss
the process further when we're at the con, outside of the meeting?

I don't presently recall who is on the budget committee. As a new
representative, I think I offered my services, but I'm not sure who else
is participating.

I'd certainly be willing to discuss options for change. I'm asking for
other changes already. Why should I stop there? (grin)

Betsy

Bruno wrote:

>
> Yes, Betsy, I have "checked in". Perhaps you missed it as it was quickly
> followed by the rant on hash.
>
> I don't know if I've mentioned it here, or just in talking with Sharon, but
> . . .
>
> We should not have to vote on these expenses, especially, bank charges. It
> should be a give that they occur and they will be paid. In talking with
> Sharon, we seem to have a flaw in our current budget process. Our current
> budgeted fiscal year runs in conjunction with the calendar year, but our
> annual meeting isn't until sometime later, usually April or May. So, for
> the first few months of the year, we run without a budget and then have to
> take a BOD vote on items which should be a given. We either need to a)
> approve a budget a year in advance, b) approve a budget which will cover
> expenses until the next BOD meeting, or c) prepare the budget so that it
> covers from one BOD meeting until the next.
>
> I say YES, pay the bank and the website.
>
> Michael Bruno
> The Only Officer of the Millennium Costumers Guild

--
Betsy R. Delaney
Web Mistress at large
WebInvent.com, Inc.

************************************************************************
mailto:WebInvent@WebInvent.com or visit http://www.WebInvent.com/
mailto:Costume-Con@Costume-Con.org or visit http://www.Costume-Con.org/
mailto:betsy@hawkeswood.com or visit http://www.hawkeswood.com/
************************************************************************

Michael ―

I do not agree that we run without a budget for the first several months of each year. The BoD adopts the budget, not the members present at the Annual Meeting, according to the Standing Rules. It is supposed to do so before January 1 but, like many organizations (e.g., the New York State Legislature and the United States Congress) it often is late in doing so.

What we need now is the Board's action to adopt the 2003 budget that it should have taken before December 31, 2002.

Byron

>>> bruno@armyofdorkness.org 01/22/03 08:59PM >>>

Yes, Betsy, I have "checked in". Perhaps you missed it as it was quickly
followed by the rant on hash.

I don't know if I've mentioned it here, or just in talking with Sharon, but
. . .

We should not have to vote on these expenses, especially, bank charges. It
should be a give that they occur and they will be paid. In talking with
Sharon, we seem to have a flaw in our current budget process. Our current
budgeted fiscal year runs in conjunction with the calendar year, but our
annual meeting isn't until sometime later, usually April or May. So, for
the first few months of the year, we run without a budget and then have to
take a BOD vote on items which should be a given. We either need to a)
approve a budget a year in advance, b) approve a budget which will cover
expenses until the next BOD meeting, or c) prepare the budget so that it
covers from one BOD meeting until the next.

I say YES, pay the bank and the website.

Michael Bruno
The Only Officer of the Millennium Costumers Guild

----- Original Message -----
From: "Betsy Delaney" <betsy@hawkeswood.com>

> Checked in: Not Checked In:
> -------------------------------
> Millenium (has responded, but not checked in)
> >
****************************************************************************
************
> > > I move that we authorize the treasurer to use ICG funds to cover the
cost of the
> > Web charges and the bank charges due until the 2003 budget is passed
> > > C. D. Mami
> > > Vice President


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CCG votes yes.

Barbara Wright

>

As Carl mentioned a week or so ago, we are going to have a lot of business
to conduct at the Business Meeting. It would probably be a good idea to
review some of the upcoming business and do some preliminary polishing of
the various motions.

Betsy has proposed a number of items which appear below. Note that there
are several options on some of the motions which we (and the General
meeting) will have to choose among.

Motion 1a

Amend Standing Rule 3 to read:

3) Dues for the Corporation shall be set at $8.00 (USD) per member per year
for members residing in the United States (U.S.) and at $14.00 (CAD/AUD)
per year for members residing outside the U.S.

Motion 1b.

Amend Standing Rule 3 to read:

3) Dues for the Corporation shall be set at $10.00 USD per member per year
for members residing in the United States (U.S.) and at $18.00 CAD/AUD per
member per year for members residing outside the U.S.

>>>> The differences between these two versions is obvious <<<<

Motion 2

Moved:
Entire current text of Standing Rule Three shall be listed as part a)

Following "per year" of Standing Rule Three, add the following:

b) The International Costumer's Guild and all active chapters
shall use the ICG Membership Form as adopted by the Board of Directors
and/or the general memberships, effective January 1, 2003

c) All memberships in the International Costumers' Guild shall
begin on January 1st of the current calendar year and shall expire on
December 31st of each calendar year.

d) Memberships applications and renewals postmarked prior to June
30th of each calendar year shall be assessed the full membership fee (noted
in Section 3a of the Standing Rules). Membership applications and renewals
postmarked July 1st through December 31st of each year shall be assessed
one half the full membership fee (noted in Section 3a of the Standing
Rules). New and renewing memberships received prior to January 1st 2003
shall be handled using the expiration date assignment method dictated in
the version of Standing Rule 5 adopted on 2/1/90 and amended on 5/25/92,
2/15/93 and 5/29/95)

>>> This motion institutes the use of a standardised membership form as

well as redefining the beginning and ending date of memberships so that
they are identical throughout the Guild <<<<<

Motion 3a

Moved: Replace all text of Standing Rule 5 with the following:

5) Membership Processing:
a. New Members shall be required to fill out and submit the ICG
Membership Application Form, completed as noted on the form, together
with all appropriate dues for the chapters/subscriptions requested
thereon, to the chapter Treasurer.
b. Each chapter Treasurer shall forward the original Membership
Application Form, together with monies received from the member within
thirty (30) days of receipt to the Corporation Treasurer.
c. Annually, on the seventh (7th) day of January or the next business
day following, the chapter Treasurer will provide the Corporation
Treasurer with a list of the names and addresses, with phone numbers
(where provided) of all members for whom Membership Application Forms
and dues have been paid. The chapter Treasurer shall remit additional
membership update lists as described above at a minimum of one update to
the Treasurer on the seventh (7th) day of July or the next business day
following; such updates shall include changes of names and addresses,
with phone numbers (where provided) of existing members. Such updates
shall also include any changes in membership status.
d. Effective January 1, 2003, all new members whose dues are received by
the Corporation Treasurer will be assigned a membership expiration date
which shall be December 31, the last day of the Corporation's Fiscal
Year. Renewing members' expiration dates will automatically be set to
December 31, the last day of the Corporation's Fiscal Year.
[Adopted 2/15/90; amended 5/25/62, 2/15/93, 5/29/95 and "TBD"]


Motion 3b

Replace the entire text of Standing Rule 5 with the following:

5) Membership Processing:
a. New Members shall be required to fill out and submit the ICG
Membership Application Form, completed as noted on the form, together
with all appropriate dues for the chapters/subscriptions requested
thereon, to the Corporation Treasurer.
b. The Corporation Treasurer shall forward copies of the Original
Membership Application Form, together with monies received from the
member within thirty (30) days of receipt to each chapter Treasurer for
whom dues have been received.
c. Annually, on the seventh (7th) day of January or the next business
day following, the Corporation Treasurer will provide each chapter
Treasurer with a list of the names and addresses, with phone numbers
(where provided) of all members for whom dues have been paid. The
Corporation Treasurer shall send at a minimum one update to each chapter
Treasurer on the seventh (7th) day of July or the next business day
following; such updates shall include changes of names and addresses,
with phone numbers (where provided) of existing members. Such updates
shall also include any changes in membership status.
d. Effective January 1, 2003, all new members whose dues are received by
the Corporation Treasurer will be assigned a membership expiration date
which shall be December 31, the last day of the Corporation's Fiscal
Year. Renewing members' expiration dates will automatically be set to
December 31, the last day of the Corporation's Fiscal Year.
[Adopted 2/15/90; amended 5/25/62, 2/15/93, 5/29/95 and "TBD"]



Motion 3c

Replace the entire text of Standing Rule 5 with the following:

5) Membership Processing:
a. New Members shall be required to fill out and submit the ICG
Membership Application Form, completed as noted on the form, together
with all appropriate dues for the chapters/subscriptions requested
thereon, to the chapter Treasurer.
b. Each chapter Treasurer shall forward the original Membership
Application Form, together with monies received from the member within
thirty (30) days of receipt to the Membership Coordinator.
c. Annually, on the seventh (7th) day of January or the next business
day following, the chapter Treasurer will provide the Membership
Coordinator
with a list of the names and addresses, with phone numbers
(where provided) of all members for whom Membership Application Forms
and dues have been paid. The chapter Treasurer shall remit additional
membership update lists as described above at a minimum of one update to
the Membership Coordinator on the seventh (7th) day of July or the next
business day following; such updates shall include changes of names and
addresses, with phone numbers (where provided) of existing members. Such
updates shall also include any changes in membership status.
d. Effective January 1, 2003, all new members whose dues are received by
the Membership Coordinator will be assigned a membership expiration date
which shall be December 31, the last day of the Corporation's Fiscal
Year. Renewing members' expiration dates will automatically be set to
December 31, the last day of the Corporation's Fiscal Year.
[Adopted 2/15/90; amended 5/25/62, 2/15/93, 5/29/95 and "TBD"]

>>>>>>> Motion 3a effectively puts the responsibility for collecting

applications and dues on the chapter treasurers. 3b puts the
responibilities on the Corporation Treasuer. 3c is slightly different.
Chapter treasurers collect applications and monies, but a Membership
Coordinator recieves them and is responsible for processing. All three
define specific dates for reports and the specific expiration date of
memberships.

At the actual meeting, we will probably try to get a concenssion of which
of these options is preferred by using a Committee of the Whole. This will
be a bit more efficient than a strict meeting protocol. <<<<<<


Motion 4:

Moved:

Create Standing Rule 26 which will read:

26) Membership Coordinator
a) The position of Membership Coordinator is established. The
Membership Coordinator shall be responsible for managing membership
processing, notification to chapters, generating renewal forms, creating
and distributing membership cards and other duties related to Membership
relations and records.
b)The Membership Coordinator shall be appointed by the President.
c)The Membership Coordinator reports to the Corporation President
and Treasurer.

>>>> This motion establishes a Membership Coordinator, which would be

required if we pass 3c. However, if we pass 3a or 3b, this motion can still
be passed. The MC would not then, however, be directly in the loop of
applications and dues. <<<<<
Motion 5:

Moved:

Create Standing Rule 27 which will read:

27) Membership Cards
The International Costumers' Guild shall adopt a form of
membership card to be sent with annual renewal notices to every member of
the ICG. Such cards may be used to secure discounts, prove current
membership and other uses customary to membership cards.

>>>> Adopts a membership card <<<<<

Motion 6a

Moved:

Cease publication of the Costumer's Quarterly and replace it with 6 issues
if the ICG Newsletter. All references to the Costumer's Quarterly in the
Standing Rules shall be replace by ICG Newsletter. Unused Costumers'
Quarterly funds shall be refunded to subscribers with the shipment of the
last Costumer's Quarterly.

Motion 6b:

Moved:

Cease publication of the Costumer's Quarterly and replace them with 5
issues fo the ICG Newsletter and 1 Annual in March/April. All references to
the Costumers' Quarterly in the Standing Rules shall be replaced by ICG
Newsletter. Unused Costumers' Quarterl funds shall be refunded to
subscribers with the shipment of the last Costumer's Quarterly.

>>>> These motions are two variations which functionally replaces the

Quarterly with a newsletter. <<<<<

Note that passage of either of these motions would require a considerable
amount of bookkeeping adjustments to the Standing Rules. We would have
several options
1. Change each reference of the Quarterly to Newsletter
2. Leave the Standing Rules regarding the Quarterly as they are and add a
reference "deactivating" them, then add new Standing Rules defining the
Newsletter
3. Adjust the relevant rules to allow, simply, the production of
publications in general and allow the definitions of those publications to
be defined solely by motions at the meetings.


Still upcoming will be motions for a new guidelines discussion being
developed by Andy Trembley.

Nominations for officers should be directed to both the president and me.

Any other motions and items of business should also be directed to both the
president and me. If you need help writing a motion, you can post on list
of mail me off list and I'll help you polish them up.

As much preliminary work on these items of business we can do before the
meeting would be useful.






"Those Who Fail To Learn History
Are Doomed To Repeat It;
Those Who Fail To Learn History Correctly--
Why They Are Simply Doomed."

Achemdro'hm
"The Illusion of Historical Fact"
-- C.Y. 4971

Andromeda

SLCG abstains.

I still have reservations regarding certain expenditures and questions that
have been raised. I'm not going to discuss them here. I will await further
action to be taken after the vote.

----- Original Message -----
From: <jester415@aol.com>
To: <ICG-BOD@yahoogroups.com>
Sent: Wednesday, January 22, 2003 11:26 AM
Subject: Re: [ICG-BOD] Checking in, motion to approve expenditures - the
count so far...


> GBACG votes Aye
>
> Robert "Tony" Lunn
> President
> Greater Bay Area Costumers Guild
>
> --
> This message sent via the International Costumers' Guild
> Board of Director's Mailing List.
>
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>
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>
>
>
>
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>
>

I thought that we had taken the proposed increase in dues off the table as inappropriate at this time.

Does anybody else have a similar recollection?

Byron

>>> costumrs@radiks.net 01/23/03 08:11PM >>>

>

As Carl mentioned a week or so ago, we are going to have a lot of business
to conduct at the Business Meeting. It would probably be a good idea to
review some of the upcoming business and do some preliminary polishing of
the various motions.

Betsy has proposed a number of items which appear below. Note that there
are several options on some of the motions which we (and the General
meeting) will have to choose among.

Motion 1a

Amend Standing Rule 3 to read:

3) Dues for the Corporation shall be set at $8.00 (USD) per member per year
for members residing in the United States (U.S.) and at $14.00 (CAD/AUD)
per year for members residing outside the U.S.

Motion 1b.

Amend Standing Rule 3 to read:

3) Dues for the Corporation shall be set at $10.00 USD per member per year
for members residing in the United States (U.S.) and at $18.00 CAD/AUD per
member per year for members residing outside the U.S.

>>>> The differences between these two versions is obvious <<<<

Motion 2

Moved:
Entire current text of Standing Rule Three shall be listed as part a)

Following "per year" of Standing Rule Three, add the following:

b) The International Costumer's Guild and all active chapters
shall use the ICG Membership Form as adopted by the Board of Directors
and/or the general memberships, effective January 1, 2003

c) All memberships in the International Costumers' Guild shall
begin on January 1st of the current calendar year and shall expire on
December 31st of each calendar year.

d) Memberships applications and renewals postmarked prior to June
30th of each calendar year shall be assessed the full membership fee (noted
in Section 3a of the Standing Rules). Membership applications and renewals
postmarked July 1st through December 31st of each year shall be assessed
one half the full membership fee (noted in Section 3a of the Standing
Rules). New and renewing memberships received prior to January 1st 2003
shall be handled using the expiration date assignment method dictated in
the version of Standing Rule 5 adopted on 2/1/90 and amended on 5/25/92,
2/15/93 and 5/29/95)

>>> This motion institutes the use of a standardised membership form as

well as redefining the beginning and ending date of memberships so that
they are identical throughout the Guild <<<<<

Motion 3a

Moved: Replace all text of Standing Rule 5 with the following:

5) Membership Processing:
a. New Members shall be required to fill out and submit the ICG
Membership Application Form, completed as noted on the form, together
with all appropriate dues for the chapters/subscriptions requested
thereon, to the chapter Treasurer.
b. Each chapter Treasurer shall forward the original Membership
Application Form, together with monies received from the member within
thirty (30) days of receipt to the Corporation Treasurer.
c. Annually, on the seventh (7th) day of January or the next business
day following, the chapter Treasurer will provide the Corporation
Treasurer with a list of the names and addresses, with phone numbers
(where provided) of all members for whom Membership Application Forms
and dues have been paid. The chapter Treasurer shall remit additional
membership update lists as described above at a minimum of one update to
the Treasurer on the seventh (7th) day of July or the next business day
following; such updates shall include changes of names and addresses,
with phone numbers (where provided) of existing members. Such updates
shall also include any changes in membership status.
d. Effective January 1, 2003, all new members whose dues are received by
the Corporation Treasurer will be assigned a membership expiration date
which shall be December 31, the last day of the Corporation's Fiscal
Year. Renewing members' expiration dates will automatically be set to
December 31, the last day of the Corporation's Fiscal Year.
[Adopted 2/15/90; amended 5/25/62, 2/15/93, 5/29/95 and "TBD"]


Motion 3b

Replace the entire text of Standing Rule 5 with the following:

5) Membership Processing:
a. New Members shall be required to fill out and submit the ICG
Membership Application Form, completed as noted on the form, together
with all appropriate dues for the chapters/subscriptions requested
thereon, to the Corporation Treasurer.
b. The Corporation Treasurer shall forward copies of the Original
Membership Application Form, together with monies received from the
member within thirty (30) days of receipt to each chapter Treasurer for
whom dues have been received.
c. Annually, on the seventh (7th) day of January or the next business
day following, the Corporation Treasurer will provide each chapter
Treasurer with a list of the names and addresses, with phone numbers
(where provided) of all members for whom dues have been paid. The
Corporation Treasurer shall send at a minimum one update to each chapter
Treasurer on the seventh (7th) day of July or the next business day
following; such updates shall include changes of names and addresses,
with phone numbers (where provided) of existing members. Such updates
shall also include any changes in membership status.
d. Effective January 1, 2003, all new members whose dues are received by
the Corporation Treasurer will be assigned a membership expiration date
which shall be December 31, the last day of the Corporation's Fiscal
Year. Renewing members' expiration dates will automatically be set to
December 31, the last day of the Corporation's Fiscal Year.
[Adopted 2/15/90; amended 5/25/62, 2/15/93, 5/29/95 and "TBD"]



Motion 3c

Replace the entire text of Standing Rule 5 with the following:

5) Membership Processing:
a. New Members shall be required to fill out and submit the ICG
Membership Application Form, completed as noted on the form, together
with all appropriate dues for the chapters/subscriptions requested
thereon, to the chapter Treasurer.
b. Each chapter Treasurer shall forward the original Membership
Application Form, together with monies received from the member within
thirty (30) days of receipt to the Membership Coordinator.
c. Annually, on the seventh (7th) day of January or the next business
day following, the chapter Treasurer will provide the Membership
Coordinator
with a list of the names and addresses, with phone numbers
(where provided) of all members for whom Membership Application Forms
and dues have been paid. The chapter Treasurer shall remit additional
membership update lists as described above at a minimum of one update to
the Membership Coordinator on the seventh (7th) day of July or the next
business day following; such updates shall include changes of names and
addresses, with phone numbers (where provided) of existing members. Such
updates shall also include any changes in membership status.
d. Effective January 1, 2003, all new members whose dues are received by
the Membership Coordinator will be assigned a membership expiration date
which shall be December 31, the last day of the Corporation's Fiscal
Year. Renewing members' expiration dates will automatically be set to
December 31, the last day of the Corporation's Fiscal Year.
[Adopted 2/15/90; amended 5/25/62, 2/15/93, 5/29/95 and "TBD"]

>>>>>>> Motion 3a effectively puts the responsibility for collecting

applications and dues on the chapter treasurers. 3b puts the
responibilities on the Corporation Treasuer. 3c is slightly different.
Chapter treasurers collect applications and monies, but a Membership
Coordinator recieves them and is responsible for processing. All three
define specific dates for reports and the specific expiration date of
memberships.

At the actual meeting, we will probably try to get a concenssion of which
of these options is preferred by using a Committee of the Whole. This will
be a bit more efficient than a strict meeting protocol. <<<<<<


Motion 4:

Moved:

Create Standing Rule 26 which will read:

26) Membership Coordinator
a) The position of Membership Coordinator is established. The
Membership Coordinator shall be responsible for managing membership
processing, notification to chapters, generating renewal forms, creating
and distributing membership cards and other duties related to Membership
relations and records.
b)The Membership Coordinator shall be appointed by the President.
c)The Membership Coordinator reports to the Corporation President
and Treasurer.

>>>> This motion establishes a Membership Coordinator, which would be

required if we pass 3c. However, if we pass 3a or 3b, this motion can still
be passed. The MC would not then, however, be directly in the loop of
applications and dues. <<<<<
Motion 5:

Moved:

Create Standing Rule 27 which will read:

27) Membership Cards
The International Costumers' Guild shall adopt a form of
membership card to be sent with annual renewal notices to every member of
the ICG. Such cards may be used to secure discounts, prove current
membership and other uses customary to membership cards.

>>>> Adopts a membership card <<<<<

Motion 6a

Moved:

Cease publication of the Costumer's Quarterly and replace it with 6 issues
if the ICG Newsletter. All references to the Costumer's Quarterly in the
Standing Rules shall be replace by ICG Newsletter. Unused Costumers'
Quarterly funds shall be refunded to subscribers with the shipment of the
last Costumer's Quarterly.

Motion 6b:

Moved:

Cease publication of the Costumer's Quarterly and replace them with 5
issues fo the ICG Newsletter and 1 Annual in March/April. All references to
the Costumers' Quarterly in the Standing Rules shall be replaced by ICG
Newsletter. Unused Costumers' Quarterl funds shall be refunded to
subscribers with the shipment of the last Costumer's Quarterly.

>>>> These motions are two variations which functionally replaces the

Quarterly with a newsletter. <<<<<

Note that passage of either of these motions would require a considerable
amount of bookkeeping adjustments to the Standing Rules. We would have
several options
1. Change each reference of the Quarterly to Newsletter
2. Leave the Standing Rules regarding the Quarterly as they are and add a
reference "deactivating" them, then add new Standing Rules defining the
Newsletter
3. Adjust the relevant rules to allow, simply, the production of
publications in general and allow the definitions of those publications to
be defined solely by motions at the meetings.


Still upcoming will be motions for a new guidelines discussion being
developed by Andy Trembley.

Nominations for officers should be directed to both the president and me.

Any other motions and items of business should also be directed to both the
president and me. If you need help writing a motion, you can post on list
of mail me off list and I'll help you polish them up.

As much preliminary work on these items of business we can do before the
meeting would be useful.






"Those Who Fail To Learn History
Are Doomed To Repeat It;
Those Who Fail To Learn History Correctly--
Why They Are Simply Doomed."

Achemdro'hm
"The Illusion of Historical Fact"
-- C.Y. 4971

Andromeda



--
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The contents of this message are the responsibility of poster.

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It was discussed, but frankly I'd prefer to leave it there and have it
be defeated. We only heard from two individuals by my recollection,
concerning dropping the dues raise. As the originator of the motion, I'd
like to suggest that there are reasons for raising the dues and for
effecting fundraising to replace the CQ funds that have already been
spent.

First, with the proposed cost of the Newsletter and the existing budget,
assuming we drop production of Costumers' Quarterly, we can in theory
cover the costs up until we reach the Annual. The cost of printing and
shipping the Annual to all members (not just to subscribers) will likely
clear most of the ICG's remaining funds without a raise in dues. Note
that I haven't priced the cost of production, but I can see how much
copies of CQ cost to print and ship to subscribers, and there are only
150 of those. The print run for the full ICG is more than twice that. We
will not be able to afford to send the Annual out without a raise in
dues.

I can change the current plan for the Newsletter, which presently does
not accept advertising, but not without discussion here first. Or we can
drop plans for an annual, but that leaves us without a publication that
contains the type of information presently included in CQ, which makes
me uncomfortable.

Unless we get an effective plan out there right now for fundraising, we
run the risk of emptying the ICG's bank account.

It's my present plan to include the following in an Annual:

Chapter reports & photos
Articles that would have been appropriate to the CQ
The same basic information that is available now in the ICG Newsletter
(calendar, chapter information, procedures, the minutes of the ICG
meeting in April, etc.)

It's also possible that the Annual could be published toward the end of
the next year (the September issue, perhaps), and could include not just
the information above but also a membership "invoice" reminder, together
with the new Membership card and Membership Application. This would also
give the chapters plenty of time to compose the content for their
sections of the Annual.

I'd also like to propose something else as well, and not necessarily to
be included in the material to be brought before the meeting.

Would the rest of the board be willing to consider awarding one or more
scholarships to students who are interested in pursuing a career in
costume design? I'd be inclined to call it the Adrian Butterfield
Memorial Scholarship Fund, and set it at $250 or $500 per applicant.
We'd need a committee to review the applicants, and a starting point for
creating the funds, but I think this would go a long way towards
promotion of costume and the ICG.

Is that enough fodder for discussion?

Betsy

Byron Connell wrote:

>
> I thought that we had taken the proposed increase in dues off the table as inappropriate at this time.
>
> Does anybody else have a similar recollection?
>
> Byron

--
Betsy R. Delaney
Web Mistress at large
WebInvent.com, Inc.

************************************************************************
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mailto:Costume-Con@Costume-Con.org or visit http://www.Costume-Con.org/
mailto:betsy@hawkeswood.com or visit http://www.hawkeswood.com/
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I don't think we can afford any increase in dues right now. Only two years ago we had the first increase in our history, from $1.00 to $4.00. Admittedly, that was a 300 percent increase, but over the 11 years between 1990 (when $1.00 went into effect) and 2001 it was equivalent to an increase of 27.3 percent per year. One immediate result was CGUK's decision to withdraw from the ICG.

A proposed increase to $8.00 would be a 100 percent increase, or 50 percent per year for the two years since we set the dues at $4.00. An increase to $10.00 per year would be a 150 percent increase, or 75 percent per year over that two-year period.

If we do this, I predict that there won't be a problem with the cost of printing copies of either the newsletter or an annual, because there won't be enough members to make it worth taking it to the printer!

I also would remind the Board that the ICG was structured to keep the chapters in charge, not the corporation. The ICG dues structure was intended to assure that the corporation did not have enought money to do anything without the chapters' support. The 2001 increase kept our income at the same relative level it was in 1990, given increases in operating costs. It was not intended to fund new initiatives and a number of chapters voted for it only because it did not do so.

Further, I suspect that the mere rumor of asking either the Board or the members at the Annual Meeting to increase the dues will result in a further drop in our membership. We should kill this off now.

In theory the idea of a scholarship fund is a wonderful thing. I would support it if we had the funds. Where would they come from? Do the chapters want this? Will they help find the funding?

Byron

>>> betsy@hawkeswood.com 01/24/03 10:04AM >>>

It was discussed, but frankly I'd prefer to leave it there and have it
be defeated. We only heard from two individuals by my recollection,
concerning dropping the dues raise. As the originator of the motion, I'd
like to suggest that there are reasons for raising the dues and for
effecting fundraising to replace the CQ funds that have already been
spent.

First, with the proposed cost of the Newsletter and the existing budget,
assuming we drop production of Costumers' Quarterly, we can in theory
cover the costs up until we reach the Annual. The cost of printing and
shipping the Annual to all members (not just to subscribers) will likely
clear most of the ICG's remaining funds without a raise in dues. Note
that I haven't priced the cost of production, but I can see how much
copies of CQ cost to print and ship to subscribers, and there are only
150 of those. The print run for the full ICG is more than twice that. We
will not be able to afford to send the Annual out without a raise in
dues.

I can change the current plan for the Newsletter, which presently does
not accept advertising, but not without discussion here first. Or we can
drop plans for an annual, but that leaves us without a publication that
contains the type of information presently included in CQ, which makes
me uncomfortable.

Unless we get an effective plan out there right now for fundraising, we
run the risk of emptying the ICG's bank account.

It's my present plan to include the following in an Annual:

Chapter reports & photos
Articles that would have been appropriate to the CQ
The same basic information that is available now in the ICG Newsletter
(calendar, chapter information, procedures, the minutes of the ICG
meeting in April, etc.)

It's also possible that the Annual could be published toward the end of
the next year (the September issue, perhaps), and could include not just
the information above but also a membership "invoice" reminder, together
with the new Membership card and Membership Application. This would also
give the chapters plenty of time to compose the content for their
sections of the Annual.

I'd also like to propose something else as well, and not necessarily to
be included in the material to be brought before the meeting.

Would the rest of the board be willing to consider awarding one or more
scholarships to students who are interested in pursuing a career in
costume design? I'd be inclined to call it the Adrian Butterfield
Memorial Scholarship Fund, and set it at $250 or $500 per applicant.
We'd need a committee to review the applicants, and a starting point for
creating the funds, but I think this would go a long way towards
promotion of costume and the ICG.

Is that enough fodder for discussion?

Betsy

Byron Connell wrote:

>
> I thought that we had taken the proposed increase in dues off the table as inappropriate at this time.
>
> Does anybody else have a similar recollection?
>
> Byron