Please find the agenda and referenced "President's Policy Proposal" attached below. The PDF of this document is also in Slack in channel #12-9-2019bodcall.
President’s Opening Remarks (1 minute)
Old business
1.
Congratulations to the Vice President(s) (Vote
ending 12/7/2019) (1 minute)
2.
Committee Appointments announcement: (3 minutes)
a.
PR & Communications, Publications, Tech, &
Finance
i.
Marty Gear, Guidelines, & Newletter
appointments have already been made.
3.
2020 Budget & Amendments: (10 minutes)
a.
Maryland Nonprofits Membership
b.
Discussion on 2020 Budget
4.
Motions on the floor (20 minutes)
a.
11-9-2019-1 – Apologies: Designation of person(s)/committees who will
draft the apologies and setting the timeline for their submissions and release.
b.
Communications:
Pending outcome of motion 11-7-2019-3:
i.
What other communications platforms can be
utilized quickly if the motion to move to Slack fails, or,
ii.
discussions on communications management in
Slack if the motion passes.
c.
11-6-2019-1/1A/1A1 – Policies, and 11-7-2019-2/2D/2D1/2D2
- Positions: See “President’s Policy
Proposal” (attached to agenda)
i.
The President asks for consideration of this proposal,
and, if the Board finds so appropriate, asks for a Motion to indefinitely table
motion 11-6-2019-1/1A/1A1 in favor of moving to adopt this proposal.
New business
1.
Nominations are open (2 minutes)
a.
Nominations for elected officers for 2020
b.
LAA Nominations
2.
Discussion of data from the 2019 Survey (10
minutes)
a.
Please visit #2019Survey in Slack to view the
survey data.
3.
Moving to G-Suite/Online Membership and Content
Management System (10 minutes)
a.
Managing the Membership List
Recap - Finalization of Roles/Assignments (3 minutes)
Adjournment (Total time: 1 hour)
President's Policy Proposal
I propose ending the motions on the Ombudsman, Chapter
Coordinator, and Policies motions, listed as 11-6-2019-1/1A/1A1 (Policies) and
11-7-2019-2/2D/2D1/2D2 (New Positions).
These issues can be handled much more amenably through the appointment of
a Policy Committee. The Board of
Directors could task this committee with creating a Policies & Procedures
Manual (a separate document from the Standing Rules and Bylaws) and a new
Standing Rule acknowledging that the Policies & Procedures in the manual be
followed. This avoids the need to place
this language in the Bylaws and the Standing Rules. The proposal is as follows:
1.
The Board of Directors would create an Ad Hoc
Policy Committee (no less than 3 and no more than 5 members, including the
Chairman).
2.
Task the Committee with drafting a Standing Rule
acknowledging the creation of a Policies & Procedures manual as a
supplemental document.
a.
The Standing Rule must acknowledge that these
policies and procedures only apply to those members of the ICG in official ICG communications
and interactions and online forums, not members who are members of chapters and
not ICG, and that it does not have any impact on conventions or external organizations
or affiliates in any way, as they are governed by their own policies &
procedures.
3.
Task the Committee with creating a Policies
& Procedures Manual for ICG Members using free resources available, that will
include:
a.
Privacy Policy for member information, online
communications, and member content;
b.
Statement on “Cosplay is not Consent”
acknowledging the existence of the movement and it’s relevance to the members
of our organization;
c.
Harassment “Not Tolerated” Statement (perhaps
using a template policy from Maryland Nonprofits or Legal Zoom)
d.
Non-Discrimination Statement (perhaps using a
template policy from Maryland Nonprofits or Legal Zoom)
e.
Procedure for reporting allegations of
harassment or discrimination and guiding investigations, but leaving the
actions taken on such reports to the Board of Directors
f.
A Code of Conduct for Board of Directors and
Elected Officers with a procedure for handling any complaints of a breach of the
Code, but leaving the actions taken on such reports to the Board of Directors.
g.
A statement that chapters are able to create,
add, or modify their own Policies & Procedures for their chapter as they
see fit and stating that these policies only impact members who utilize the ICG
systems, websites, and online communications platforms in their interactions in
such forums.
h.
Designating the Person(s) or Committee (as
determined by the Board of Directors) tasked with Chapter Outreach (to existing
and new chapters) and defining the duties associated with that outreach.
4.
Timeline:
a.
Require the committee to have the Standing Rule
and Policies & Procedures manual submitted to the Board of Directors by 1/15/2019,
b.
for publication to the members and the Board of
Directors for public discussion and debate to end 1/31,
c.
and any amendments or changes proposed by a majority
of the board to be proposed and voted on in a conference call occurring 2/9/2019,
d.
with a final draft for consideration prepared by
the Committee Chairman who will make those changes and submit the final draft
for consideration to the Paddy Morton, general counsel for Maryland Nonprofits
for review and comment, and to the Board of Directors by 2/15/2019,
e. with Paddy Morton’s suggested changes or
modifications presented as soon as they are available to the Board of Directors
to consider, and a final vote to adopt the Policies & Procedures manual occurring
at the 2020 annual meeting.
