All board members are to check in within the first week of the month. Please state your name chapter and position. With regular contact, we are sure that everyone knows what's being discussed, and has the opportunity to make their opinions known.

Also remember your membership reports are due to the Treasurer at icg-treasurer@costume.org by the 7th of the month.

From
ICG-BOD Calendar

On Sat, Dec 1, 2018, 2:33 AM <ICG-BOD@yahoogroups.com wrote:

 

All board members are to check in within the first week of the month. Please state your name chapter and position. With regular contact, we are sure that everyone knows what's being discussed, and has the opportunity to make their opinions known.

Also remember your membership reports are due to the Treasurer at icg-treasurer@costume.org by the 7th of the month.

From
ICG-BOD Calendar

On Sun, Dec 2, 2018 at 4:36 PM Sheryl Nance-Durst sherylnd@yahoo.com [ICG-BOD] <ICG-BOD@yahoogroups.com> wrote:

 

Here.

Sheryl Nance-Durst

Treasurer, Kansas City Costumers’ Guild

On Dec 1, 2018, at 3:32 AM, ICG-BOD@yahoogroups.com wrote:

 

All board members are to check in within the first week of the month. Please state your name chapter and position. With regular contact, we are sure that everyone knows what's being discussed, and has the opportunity to make their opinions known.

Also remember your membership reports are due to the Treasurer at icg-treasurer@costume.org by the 7th of the month.

From
ICG-BOD Calendar

Patrick O'Connor, CCG Pres., CCG Webmaster and Newsletter Printer

December--Snowing in Chicago, normal for Illinois. Tornadoes downstate Illinois, not so normal!

On Nov 30, 2018, at 10:24 PM, Carrie Vaughn marshmalohgrrl@yahoo.com [ICG-BOD] <ICG-BOD@yahoogroups.com> wrote:

According to the document on the website, “the International Costumers Guild recognizes certain contests as “International Competitions”, but that standards for recognizing additional events with that status are not within the scope of those fairness guidelines. At the time of this writing, the events so recognized are WorldCon, Costume-Con and Anime North.”

Carrie Fulk Vaughn
Author, crafter, cosplayer, LMT, CPhT full of honey butter chips and Dr Pepper.
Central Ohio Costumers Guild President
Marcon Costuming Department Head
Podcaster Click Click Wait
I sell things on Etsy.

From: Merrily Wolf ma_walking_wolf@yahoo.com [ICG-BOD]
Sent: Friday, November 30, 2018 10:05 PM
To: marshmalohgrrl@yahoo.com [ICG-BOD]
Subject: Re: [ICG-BOD] Marcon 2019

  
Are there any 'official ICG events'? Costume-con isn't an ICG event, neither are the original conventions which the ICG grew out of.

Merrily 
GCFCG BOD Rep

On Friday, November 30, 2018, 9:32:34 PM EST, marshmalohgrrl@yahoo.com [ICG-BOD] <ICG-BOD@yahoogroups.com> wrote: 

  
I certainly hope I'm doing this right. If not, please let me know. 

I'm the head of the costuming department for Marcon this year. Marcon is a 50+ year old SF/F convention in Columbus, Ohio and I've been part of the convention for the last four years. Many of the participants in the costuming track were interested in having Marcon listed as an official ICG event and I would like to know how I can make that possible. 

Any and all feedback is greatly appreciated. Again, apologies if I'm not doing this right. We can blame it on me being new, right? :)

---
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On Wed, Dec 5, 2018, 5:33 PM Carrie Vaughn marshmalohgrrl@yahoo.com [ICG-BOD] <ICG-BOD@yahoogroups.com wrote:

 

Checking in for Central Ohio! Seems like I always remember this five days after we’re supposed to be checked in. Oi.

Carrie Fulk Vaughn
Author, crafter, cosplayer, LMT, CPhT full of honey butter chips and Dr Pepper.
Central Ohio Costumers Guild President
Marcon Costuming Department Head
Podcaster Click Click Wait
I sell things on Etsy.

From: pjocon@sbcglobal.net [ICG-BOD]
Sent: Monday, December 3, 2018 9:57 AM
To: ICG-BOD@yahoogroups.com
Subject: [ICG-BOD] Re: File - "Time to check in!"

 
Patrick O'Connor, CCG Pres., CCG Webmaster and Newsletter Printer
December--Snowing in Chicago, normal for Illinois. Tornadoes downstate Illinois, not so normal!

---
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https://www.avast.com/antivirus

[Non-text portions of this message have been removed]

Okay, I checked a bit further.

My initial conclusion on the date officers for chapters are installed/leave remains the same. There is no specific requirement as to when chapter officers take/leave office. That would be an internal matter for the chapter. As I mentioned in my earlier response, if your chapter has an established policy, you should formally change it. This would apply to a one-time change for cause or a continuous change to be retained in perpetuity (or until you decide to change it.)

As too the second question;  The relevant Standing Rule would be SR10.

New chapters shall be admitted to the Corporation by majority vote of the membership at the annual meeting or at a special meeting, or by majority vote of the Board of Directors at a meeting of the Board. The new chapter shall submit its request in writing to the Corporation Board of Directors. The request for affiliation shall specify the formal name of the proposed chapter; the informal nickname, if any; and the names of the initial board of chapter officers, comprising at a minimum a president, vice president, secretary, and treasurer; and shall be signed by a minimum of six persons eligible for Corporation membership. [Adopted 2/15/1990; Amended 5/25/1992; Renumbered: 5/26/1997, 04/29/2005]

This SR does require six members and four officers to establish a chapter. However, in practice we have allowed chapters to drop below the 6 member application requirement once a chapter is established. Given that precedent, I don't see any reason why the officer numbers would have to remain at four. However, I would not recommend it. The duties of those four offices have to be covered regardless of formal office holders. If I had to eliminate one, I would choose the Vice-President. However that would be up to your chapter to decide.

Pierre E. Pettinger, Jr.

Parliamentarian

 

I have a question for I guess Pierre,

Northern Lights was just discussing at our November meeting about
pushing off our elections until our meeting at CostumeCon 37 in hopes of
getting more people to attend, but Our current secretary was concerned
that was not allowed - something about officer status must be settled by
the annual meeting? It's not allowed to change over slightly after the
annual meeting as long as there is representation? BTW, exactly how many
officers does ICG require a chapter to have (just wondering if we can
skate by with fewer than the standard 4 if necessary; as long as we have
a treasurer)?

-Judy Mitchell, Northern Lights

-- 
Those who fail to learn history
Are doomed to repeat it. 
Those who fail to learn history correctly --
Why, they are simple doomed.

Achem Dro'hm "The Illusion of Historical Fact." 
-- CY 4971

Lorren is, of course, correct. My answers are based solely on ICG SRs and Articles of Incorporation. If your state has legal requirements, you would have to follow those.

Pierre

 

The Secretary of State where your non-profit does business may have requirements for officers, beyond, or even if the ICG does not mention it. 

In Oregon we must register with the state to be an official 501c3, after receiving Federal status through ICG. 

We must have a President, Secretary, and Treasurer as officers in our corp.- other board members are optional.

A lost of board positions, and any requirements for elections, and membership should be in your articles of incorporation- also filed with your state.

A great reference for non-profits (including how to incorporate and the boiler plate to help you write your articles of incorporation ) may be found in books from legal publisher NOLO Press.

How to Form a Nonprofit Corporation

A Step-by-Step Guide to Forming a 501(c)(3) Nonprofit in Any State

https://store.nolo.com/products/how-to-form-a-nonprofit-corporation-nnp.html

These books are generally available in local libraries.

We also used a book published by a local non-profit lawyer, which was specific to Oregon. 

Lorien Fletcher

Time Travelers Costume Guild

-- 
Those who fail to learn history
Are doomed to repeat it. 
Those who fail to learn history correctly --
Why, they are simple doomed.

Achem Dro'hm "The Illusion of Historical Fact." 
-- CY 4971

Hi, Carrie,

Currently the ICG does not have a formal procedure. Worldcon and Costume-Con were recognized as International competitions from our beginnings because of their natures. Anime North was added when the organizers of that masquerade submitted a petition to the ICG Annual Meeting.

If you would like Marcon to be added to that list, I would recommend submitting to the President and the BOD a petition requesting recognition. Such a petition should include the reasoning supporting such a recognition.

I cannot guarantee that such a petition would be successful. The membership is, justifiably, wary of creating the impression that we are an official arbiter of masquerade legitimacy. As I recall from the Anime North discussion it was not an easy or foregone conclusion.

Keep in mind that the next General and BOD meeting is at  Costume-Con 37. I don't know if the official schedule for the meeting has been released, but the likely date would be on Friday, March 22, 2019.

Pierre E. Pettinger, Jr.

Parliamentarian

 

I will have the competition listed on the events page. Thank you for that suggestion. I was specifically referring to a page on the ICG website about international competitions. The link is here: http://costume.org/wp/standards-of-practice-for-costume-competitions-requesting-icg-recognition-as-international/

The way I am reading it in the first paragraph is three competitions are recognized as international competitions. Those three competitions are listed as, quote, “At the time of this writing, the events so recognized are WorldCon, Costume-Con and Anime North.”

I wanted Marcon to be considered for said list. My apologies for being mistaken. I must have read it wrong.

Carrie Fulk Vaughn
Author, crafter, cosplayer, LMT, CPhT full of honey butter chips and Dr Pepper.
Central Ohio Costumers Guild President
Marcon Costuming Department Head
Podcaster Click Click Wait
I sell things on Etsy.

From: Byron Connell byronpconnell@gmail.com [ICG-BOD]
Sent: Saturday, December 1, 2018 7:07 PM
To: ICG-BOD Directors
Subject: Re: [ICG-BOD] Marcon 2019

 
Carrie --

If you just want the ICG to list Marcon on our events page, send the information (name, city, state, dates, venue) to our webmaster (webmaster@costume..org) and ask that it be added to the list (if it isn’t there already). This is a service for any and all “costume friendly” events. It’s as close as you can get to an “official ICG event,” since we don’t have such a category, to the best of my knowledge.

Byron Connell, President
NJ-NY Costumers’ Guild

On Nov 30, 2018, at 10:24 PM, Carrie Vaughn marshmalohgrrl@yahoo.com [ICG-BOD] <ICG-BOD@yahoogroups.com> wrote:

According to the document on the website, “the International Costumers Guild recognizes certain contests as “International Competitions”, but that standards for recognizing additional events with that status are not within the scope of those fairness guidelines. At the time of this writing, the events so recognized are WorldCon, Costume-Con and Anime North.”

Carrie Fulk Vaughn
Author, crafter, cosplayer, LMT, CPhT full of honey butter chips and Dr Pepper.
Central Ohio Costumers Guild President
Marcon Costuming Department Head
Podcaster Click Click Wait
I sell things on Etsy.

From: Merrily Wolf ma_walking_wolf@yahoo.com [ICG-BOD]
Sent: Friday, November 30, 2018 10:05 PM
To: marshmalohgrrl@yahoo.com [ICG-BOD]
Subject: Re: [ICG-BOD] Marcon 2019

  
Are there any 'official ICG events'? Costume-con isn't an ICG event, neither are the original conventions which the ICG grew out of.

Merrily 
GCFCG BOD Rep

On Friday, November 30, 2018, 9:32:34 PM EST, marshmalohgrrl@yahoo.com [ICG-BOD] <ICG-BOD@yahoogroups.com> wrote: 

  
I certainly hope I'm doing this right. If not, please let me know. 

I'm the head of the costuming department for Marcon this year. Marcon is a 50+ year old SF/F convention in Columbus, Ohio and I've been part of the convention for the last four years. Many of the participants in the costuming track were interested in having Marcon listed as an official ICG event and I would like to know how I can make that possible. 

Any and all feedback is greatly appreciated. Again, apologies if I'm not doing this right. We can blame it on me being new, right? :)

---
This email has been checked for viruses by Avast antivirus software.
https://www.avast.com/antivirus

[Non-text portions of this message have been removed]

[Non-text portions of this message have been removed]

-- 
Those who fail to learn history
Are doomed to repeat it. 
Those who fail to learn history correctly --
Why, they are simple doomed.

Achem Dro'hm "The Illusion of Historical Fact." 
-- CY 4971

 

Thanks, Pierre. We have checked out bylaws and we're fine with holding our elections a little later.

       -Judy

On Dec 5, 2018 1:13 PM, "costumrs costumrs@radiks.net [ICG-BOD]" <ICG-BOD@yahoogroups.com> wrote:

I'll  research this to be certain, but I do not think there is any soecification as to when chapter officers take or leave office. If this would be differebt than your norna l.j dates you would have to deal with it internalkt. But ICG would not really care.

Let me check your other question. 

Pierre

Those who fail to learn history

Are doomed to repeat it.

Those who fail to learn history correctly--

Why they are simply doomed.

Achem Dro'hm "The Illusion of Historical Fact."

--- CY 4971

-------- Original message --------

From: "Judy Mitchell judymitch@oldwaylane.net [ICG-BOD]" <ICG-BOD@yahoogroups.com>

Date: 12/5/18 10:30 AM (GMT-06:00)

To: ICG BoD <ICG-BOD@yahoogroups.com>

Subject: [ICG-BOD] officer elections & annual meeting

 

I have a question for I guess Pierre,

Northern Lights was just discussing at our November meeting about
pushing off our elections until our meeting at CostumeCon 37 in hopes of
getting more people to attend, but Our current secretary was concerned
that was not allowed - something about officer status must be settled by
the annual meeting? It's not allowed to change over slightly after the
annual meeting as long as there is representation? BTW, exactly how many
officers does ICG require a chapter to have (just wondering if we can
skate by with fewer than the standard 4 if necessary; as long as we have
a treasurer)?

-Judy Mitchell, Northern Lights

On Fri, Dec 7, 2018 at 1:03 PM marianne.esl@gmail.com [ICG-BOD] <ICG-BOD@yahoogroups.com> wrote:

 

The poll for the 2019 budget is (finally, I know, I'm sorry) up and available. You can find it in the poll section on the yahoo group page and possibly by following this link: https://groups.yahoo.com/neo/groups/ICG-BOD/polls/poll/9465068 Links sometimes don't work for people. The poll will close on December 31 but PLEASE get your vote in now. The holidays are coming and it's easy for things to get lost in the rush of various obligations, travel, family, and friends. You're sitting at the computer now so go put in your vote! 

Happy Holidays,

Marianne Pease

 

You need to login on Yahoo then! Once you've logged in the link should work or you can access the poll via the polls tab. 

Marianne

On Sun, Dec 9, 2018, 4:06 PM osierhenry@cs.com [ICG-BOD] <ICG-BOD@yahoogroups.com wrote:

 

I am getting this message:

Oops!

You need to be a member to perform this action.

Henry Osier

-----Original Message-----
From: ICG-BOD <ICG-BOD@yahoogroups.com>
To: ICG-BOD <ICG-BOD@yahoogroups.com>
Sent: Fri, Dec 7, 2018 1:01 pm
Subject: [ICG-BOD] New poll for ICG-BOD

 

Enter your vote today! A new poll has been created for the ICG-BOD group:

Shall motion 2018-12-07 to approve the propsed 2019 budget be approved?

Created by: mp_cosplay

1. Yea
2. Nay
3. Abstain

Thanks!

On Mon, Dec 10, 2018 at 6:17 PM Byron Connell byronpconnell@gmail.com [ICG-BOD] <ICG-BOD@yahoogroups.com> wrote:

 

I voted, too. Do we get stickers?

Byron

On Dec 9, 2018, at 10:53 PM, Anne Davenport thedoctorisin1980@gmail.com [ICG-BOD] <ICG-BOD@yahoogroups.com> wrote:

I voted ---- I'm posting here just in case Yahoo! has some issues.

--------------------------------------------------------------------------

from: A.R. Davenport ----- thedoctorisin@gmail.com

--------------------------------------------------------------------------

On Fri, Dec 7, 2018 at 1:03 PM marianne.esl@gmail.com [ICG-BOD] <ICG-BOD@yahoogroups.com> wrote:

 

The poll for the 2019 budget is (finally, I know, I'm sorry) up and available. You can find it in the poll section on the yahoo group page and possibly by following this link: https://groups.yahoo.com/neo/groups/ICG-BOD/polls/poll/9465068 Links sometimes don't work for people. The poll will close on December 31 but PLEASE get your vote in now. The holidays are coming and it's easy for things to get lost in the rush of various obligations, travel, family, and friends. You're sitting at the computer now so go put in your vote! 

Happy Holidays,

Marianne Pease

 

I voted, too. Do we get stickers?

Byron

On Dec 9, 2018, at 10:53 PM, Anne Davenport thedoctorisin1980@gmail.com [ICG-BOD] <ICG-BOD@yahoogroups.com> wrote:

I voted ---- I'm posting here just in case Yahoo! has some issues.

--------------------------------------------------------------------------

from: A.R. Davenport ----- thedoctorisin@gmail.com

--------------------------------------------------------------------------

On Fri, Dec 7, 2018 at 1:03 PM marianne.esl@gmail.com [ICG-BOD] <ICG-BOD@yahoogroups.com> wrote:

 

The poll for the 2019 budget is (finally, I know, I'm sorry) up and available. You can find it in the poll section on the yahoo group page and possibly by following this link: https://groups.yahoo.com/neo/groups/ICG-BOD/polls/poll/9465068 Links sometimes don't work for people. The poll will close on December 31 but PLEASE get your vote in now. The holidays are coming and it's easy for things to get lost in the rush of various obligations, travel, family, and friends. You're sitting at the computer now so go put in your vote! 

Happy Holidays,

Marianne Pease

Lisa, 

in addition to issuing the invitation to your new gmail, i also did an "add to the mailing list" with it.  hopefully you will see this message going to both addresses.  if so, I can shut off the other one.

Kathe

 

Lisa

I sent an invite to the gmail account.  See whether that helps.

Kathe

Its possible that Henry's problem is simply that he isn't using a yahoo email address.  Some while back they started making it difficult to impossible for people without those to actually "get in" to a yahoo group.  They can still do webpost replies to messaging.  Yahoo may simply have finally caught up with him.  If that is indeed the issue, then it will happen more and more as people move away from Yahoo mail.  

ICG Board may have to use a neutral 3rd party poll, like Doodle.com, in future and simply report all the numbers from it into the yahoo group (ex. 6 in favor, 2 opposed, 4 abstain) but I don't know if that is "legal".  Ask Pierre I guess.  

If that's no good, then a yahoo mail that forwards to the preferred mail client may be the only answer.  It means remembering to login with the yahoo, not preferred email, to get into the system for polls.

Kathe

 

I've been thinking about replacements for Yahoo polls as well. It seems like every month more and more of us have issues with Yahoo. It's almost 2019. I'm sure we have a better solution than this. 

On Wed, Dec 12, 2018, 1:35 PM celefinniel@yahoo.com [ICG-BOD] <ICG-BOD@yahoogroups.com wrote:

 

Its possible that Henry's problem is simply that he isn't using a yahoo email address.  Some while back they started making it difficult to impossible for people without those to actually "get in" to a yahoo group.  They can still do webpost replies to messaging.  Yahoo may simply have finally caught up with him.  If that is indeed the issue, then it will happen more and more as people move away from Yahoo mail.  

ICG Board may have to use a neutral 3rd party poll, like Doodle.com, in future and simply report all the numbers from it into the yahoo group (ex. 6 in favor, 2 opposed, 4 abstain) but I don't know if that is "legal".  Ask Pierre I guess.  

If that's no good, then a yahoo mail that forwards to the preferred mail client may be the only answer.  It means remembering to login with the yahoo, not preferred email, to get into the system for polls.

Kathe

BRCG (Seattle area) moved to IO groups for some of these reasons. I don't know what they are like for polls, but the group transition was very easy.

Martha Eby, BRCG Treasurer

 

Its possible that Henry's problem is simply that he isn't using a yahoo email address.  Some while back they started making it difficult to impossible for people without those to actually "get in" to a yahoo group.  They can still do webpost replies to messaging.  Yahoo may simply have finally caught up with him.  If that is indeed the issue, then it will happen more and more as people move away from Yahoo mail.  

ICG Board may have to use a neutral 3rd party poll, like Doodle.com, in future and simply report all the numbers from it into the yahoo group (ex. 6 in favor, 2 opposed, 4 abstain) but I don't know if that is "legal".  Ask Pierre I guess.  

If that's no good, then a yahoo mail that forwards to the preferred mail client may be the only answer.  It means remembering to login with the yahoo, not preferred email, to get into the system for polls.

Kathe