Messages in ICG #boardofdirectors (Slack) <2019-09-23 2019-09-30>
Mera Rose 6:54 AM
This
motion was made by me on 9/8/2019 and seconded by Elaine Mami. The discussion period is set to end on
9/27/2019 with the vote to begin on 9/28/2019.
The
discussion period has been the subject of much debate with comments from
multiple individuals including Betsy Marks, Jacalyn Boggs, Elaine Sims, Merrily
Wolf, Aurora Celeste, Bruce MacDermott, Christine
Doyle, Kevin Roche, Richard Man, Dustin Babineaux,
with intermittent points of order and questions requiring the input of the
parliamentarian, Pierre Pettinger and rulings and clarifications from the
President, Marianne Pease. These
communications have occurred on the ICG-BoD yahoo
group and Slack channel, and on the Silicon-Web yahoo group and Slack channel.
These
responses have been appreciated and I consider the input valuable. I did not anticipate such a heated
discussion, as the revisions made to the document were those suggested by 2
years of guidelines committees. Marianne
and I acted as editors and made their suggested revisions to the document and
put it up on the website for public comment and review in March, 2019. As no comments were received by myself or
Marianne, I assumed that the guidelines revision was complete after 6 months of
time to review and motioned for their adoption.
I see that there is a communication issue which may have prevented some
people who wished to give comment from doing so. I acknowledge this and feel that the creation
of a new guidelines committee to address these revisions is appropriate and
necessary.
I
have been asked to withdraw the motion on the floor. I felt that, as the discussion much needed on
this issue was occurring, I needed let the motion continue so that voices could
be heard.
I
hope everyone will continue to give their suggestions and input on this
document that, while to some may feel is not worth the paper it is written on,
is part of the legacy of this amazing and historic organization that I am so
happy to be a part of.
Madame
President, I hereby withdraw my motion to adopt the current guidelines revision
from March, 2019, and respectfully request that the formation of a new ad hoc
guidelines committee be formed immediately so that it can draft and present
guidelines for public comment and finalization prior to our annual meeting, to
be voted on at the annual meeting of the Board of Directors at CostumeCon 2020. I
volunteer as tribute to Chair the committee.
I ask that the committee be appointed by the President immediately so
that it can begin its work, and recommend that a revision be presented by
January 1, 2020 to the membership through all electronic forms of communication
so that public comments can be made in the standard 30 day time period ending
January 31, 2020, then considered by the committee and incorporated into the
draft revisions by March 1, 2020, so that it is presented in time to hold a
vote on its adoption at the annual BoD meeting.
It
is my pleasure to serve this board and its members, and I look forward to
working with everyone on this project.
Cordially,
Mera Babineaux, Vice President
International
Costumers’ Guild
Betsy
R. Marks 7:33 AM
Cross-posted
from Yahoo: Presuming the ICG President allows the motion to be withdrawn, I
will point out that a Guidelines committee discussion space exists on Yahoo
Groups. As I am a moderator in that group, I am willing not just to serve on
the committee but to ensure that all interested parties are invited to that
space and anyone already there who is not still interested be removed from the list.As ICG President is de facto chair of any committee
established, she should participate and can identify any other individual to
manage the meeting space.The group exists here: icg-guidelines@yahoogroups.comIts current members are:
Andy
Trembley (Owner)
Me
(Moderator)
Bruce
and Nora Mai
Dana
MacDermott
John
O'Halloran
Kevin
Roche
Henry
OsierPlease let me know how you would like to
proceed.
Best
regards,
Betsy
R. Marks
President,
Silicon Web
Alternate,
ICG BOD
Marianne
Pease 7:39 AM
I'm
happy to accept the withdrawl of the motion and form
a new guidelines committee. We don't need to use the old yahoo group from the
last update, however. One of the benefits of Slack is the ability to create
channels so specific discussions can take place all in one location without having
to branch off into privately owned and managed groups.
Betsy
R. Marks 7:50 AM
The
only reasons why I suggested it are the
access members would have to the discussion that led to the last
iteration of the Guidelines (developed in 2009, accepted in 2010), and a
concern that some of the interested parties might not be able to access Slack.
Marianne
Pease 7:51 AM
Slack
is accessible on all platforms. If someone chooses not to access Slack, that is
their choice but it can be accessed on the web, computer desktop, tablet, or
phones.
Betsy
R. Marks 7:52 AM
There's
been discussion on the Yahoo BOD group regarding Slack access.
[15 replies Last reply 2019-09-24 4:12
PM]
Marianne Pease 2 years ago
There have been discussions about Yahoo not being properly accessible due to it's glitchy nature too. Plenty of people have issues with
it. We're moving to Slack, it's been voted on and approved. There's no point in
lingering on yahoo instead of moving forward.
Betsy R. Marks 2 years ago
Have you also posted this information to Yahoo?
Betsy R. Marks 2 years ago
Byron, as an example, was unaware.
Betsy R. Marks 2 years ago
As was Henry Osier.
Marianne Pease 2 years ago
What is Byron unaware of? I know for a fact that he was at the meeting at
Costume Con. He was there and voted on it along with everyone else. Everyone
voted yes except Byron, who abstained.
Betsy R. Marks 2 years ago
How many chapters were present at the meeting?
Marianne Pease 2 years ago
Slack was approved as an official avenue of communication literally years ago.
It is more official than a yahoo group that you personally
own. This is not something that I'm going to be debating.
Betsy R. Marks 2 years ago
Recognizing that our quorum is listed as "a majority of those
present" rather than a majority of the chapters total, a change of this
magnitude should still be handled with warning and I've reviewed the BOD
archives. There doesn't seem to be a message indicating that a change is
coming, only in the minutes which were posted to the now archived group here on
Slack, and thus invisible to anyone who wasn't a member before the group was
archived.
I'm hoping you can see where the problem here
lies: The appearance that the decision is being made arbitrarily, without
warning, is causing issues. Not that the choice isn't valid or even good, but
that its been done without buy-in from those chapters
not present, and without offering of assistance in getting those not on board
to know how to use the system,
I'm not talking about the Guidelines group,
which I created ON BEHALF of the ICG, because at the time that was our primary
source of communication, but about the BOD and D lists. (edited)
Betsy R. Marks 2 years ago
Not everyone can open a device and just make it work. Those of us who can adapt
quickly are rarer than you think. New tools require learning curves. As just
one example: Dawn just joined this list yesterday, and she's tech savvy.
Betsy R. Marks 2 years ago
I'm not suggesting we stay on Yahoo. I'm offering the tools we had when we did
this in the past.And as official business was
conducted on the icg-guidelines list, it should also
be archived with the rest of the BOD records on Yahoo. I'm informing you that
the space exists as part of our history.
Betsy R. Marks 2 years ago
What we do with that history is something that should go before the chapters.
Marianne Pease 2 years ago
And it can certainly be archived. Please contact Phil to see how he handles
archiving yahoo group information.
Mera Rose 2 years ago
Also, the list of representatives present is in the meeting minutes.
Betsy R. Marks 2 years ago
I see the minutes are now online on the ICG Website, here:
http://costume.org/wp/wp-content/uploads/2019/09/DRAFT_Minutes_of_2019_ICG_Meeting_19May2019.pdf
I also see only eight chapters represented at
the meeting, and another twelve missing in action.
That is less than half the total number of
chapters on record at the time of the meeting.
Also (point of information): My name is
misspelled throughout the document. Betsy Marks Delaney (at the time, since my
divorce was not final until May 20, 2019C.
Betsy R. Marks 2 years ago
And Crescentia Volz (Costumer’s Guild of Lancaster) is listed in the general
attendance rather than with the reps, which is where she should be listed.
I'm sure I'll find more corrections, now that I
have time to review all of the minutes in detail.
Marianne Pease
8:00 AM
Pierre has corrected our procedure on the withdrawl.
Marianne Pease
8:00 AM
"Please excuse any typoes as I am
responding on my phone. Mera has made a motion to
withdraw her motion to adopt the revised guidelines. Since this is rarely done,
I thought I should post the proper procedure.
Technically, what she is doing is asking the body for permission
to withdraw the motion. The body must agree. The usual procedure is for the
chair (president) to ask the body if anyone objects to the withdrawal.
If no one objects, the motion is withdrawn. If someone objects
the the chair asks for a second. (I know. If someone
objects that implies a second.)The body moves immediately to a vote. The motion
is not debateable. The question becomes shall the
motion be withdrawn. A simple majority decides. If the ayes prevail the motion
is withdrawn. If the nays orevail the motion remains.
I wiil repst
in Slack when I can get to my computer.
Pierre E. Pettinger, Jr."
[1 reply Last reply 2019-09-28 5:41 AM]
Mera Rose 2
years ago
As there have been no objections and we are now past the date that the vote was
set to begin, is the motion officially considered withdrawn?
Marianne Pease
8:00 AM
Therefore, Are there any objects to the withdrawl?
Jeanine Swick
9:16 AM
I have budget requests from everyone but Tech at this time. Tech
I need to hear from you!
[1 reply Last reply 2019-09-24 9:18 AM]
Marianne Pease 2 years ago
Phil has been tough to get ahold
of this year but he emailed me three days ago and promised to get the tech
budget submitted once he hears back from our web host.
Pierre Pettinger
9:35 AM
Marianne, Thank you for reposting for me.
[1 reply Last reply 2019-09-24 9:45 AM]
Marianne Pease 2 years ago
no problem!